Senior Facilities Coordinator

Job Title

Senior Facilities Coordinator

Job Description Summary

This position supports the Facility Manager in overseeing daily operations, maintenance, and services of the facility. Responsibilities include supervising maintenance programs, ensuring compliance with safety and regulatory standards, managing vendor contracts and invoices, and responding to stakeholders’ needs. The role involves preparing budgets, financial and operational reports, maintaining site documentation, and contributing to capital planning and cost-saving initiatives. The individual is expected to monitor facility conditions proactively, ensure compliance, and support overall facility performance aligned with company policies and client directives.

Job Description

About The Role:

• Ensure the day-to-day operations of the facility, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with company policies and client directives.
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time.
• Prepares budgets, financial reports, contracts, expenditures and purchase orders related to the facility.
• Ensure all invoices are received on a regular basis and confirm invoices match contract pricing.
• Expected to be familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
• Ensure adequacy of spares and stocks; manage inventory records.
• Monitor utilities consumption and support cost-saving initiatives.
• Ensure compliance with statutory regulations, company policies, and safety procedures.
• Support and coordinate audits, inspections, and risk assessments.
• Perform Company Emergency Response Team (CERT).
• Any other duties as assigned by superior.

About You:

• Polytechnic Diploma in Mechanical, Electrical, Building Services, or related engineering discipline.
• Possess BizSafe Level 2 certification.
• Possess Manage Work at Height (MWAH) certification.
• A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
• Ability to read and understand technical specifications and blueprints
• Proficient in contract language
• Knowledge in Building Management Systems (BMS)
• Literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
• Knowledge of financial management including financial tracking, budgeting and forecasting

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion
• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”