Assistant Property Manager

Company Description

Colliers is enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. 

Job Description

We’re seeking a proactive and detail-oriented Assistant Property Manager to support the financial and operational administration of our Healthcare & Retirement Living portfolio, based at Western Hospital.

In this role, you’ll work closely with the Director and a small, collaborative team to ensure the smooth running of property operations, with a strong focus on financial processes. This is a great opportunity for a Property Graduate looking to build their career or a seasoned Finance Administrator ready to step into a property-focused role.

Key Responsibilities:

• Manage accounts payable processing and tenant billing
• Assist with monthly financial reporting, budgeting, and forecasting
• Maintain accurate lease records and coordinate rent reviews
• Monitor arrears and support debt recovery processes
• Liaise with suppliers and contractors to ensure timely service delivery
• Provide administrative support to Facilities and Property Managers
• Ensure data accuracy across property management systems

Minimum 3 days/week at Western Hospital, with flexibility to work from our CBD office or 1 day from home once established.

Qualifications

• Proven experience in property administration and financial operations
• Solid understanding of retail and commercial leasing, with working knowledge of RACLA legislation
• Exceptional organisational skills, with a sharp eye for detail and strong time management
• Confident communicator with effective stakeholder engagement and problem-solving abilities
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with property management systems such as MRI or Vision (Vision experience highly regarded)

Additional Information

We think differently, act quickly, and deliver exceptional results. You’ll be part of a collaborative team that values integrity, innovation, and long-term relationships. We invest in our people and empower them to lead our industry into the future.

Our Values

• Be enterprising – exceed expectations and embrace change.
• Collaborate – build strong teams and deliver exceptional results.
• Invest in relationships – grow our clients’ businesses and our own.
• Be experts – lead the industry with knowledge and insight.
• Do what’s right – act with integrity for our clients, people, and communities.

Click on the link to apply or contact Geraldine Libatique-Sullivan, Recruitment Manager on 03 9612 8801.