Office Manager

Description

Office Manager Job Description 

About Us: TechPro Power Group and Companies (TPPG), including all current and future subsidiaries and affiliates such as Sentinel Power Services, Potomac Electrical Services (Potomac Testing Midwest and Potomac Testing Atlantic), Northern Electrical Testing (Potomac North), Technical Diagnostic Services (Sentinel-TDS), TDS Rentals & Leasing (TDS Equipment), and Switching Systems Solutions—provides comprehensive services across various sectors. We stand at the forefront of the power industry, offering cutting-edge solutions that optimize power equipment performance and reliability.

We are proud to be an employer of choice, recognized for our commitment to creating a positive work environment where innovation, collaboration, and diversity thrive. Our comprehensive services—including upgrades, retrofits, add-ons, refurbishment, and rigorous testing—are designed to meet and exceed the evolving demands of our clients.

Whether you are a skilled technician, an engineer, or a member of our office support team, you’ll find a culture that values your contributions and supports your professional growth. Join us and be part of a dynamic team driving the future of the power industry.

Job Title:

Office Manager

Job Type:

Full Time

Location:

May Vary

Location Type:

Remote/Hybrid

Pay Type:

Salaried / Exempt

Risk Category:

Non-Safety-Sensitive

Compensation:

Pay Grade 5: $67K - $95K

Additional Earnings:

May include discretionary bonus

Travel:

Minimal (1% - 10%)

Destinations/Regions:

National

Benefits:

• Health & Wellness including Medical, Dental, Vision and HSA
• 401(k) Retirement Plan Match Contribution
• PTO & Holiday Pay
• Paid Travel Expenses (when applicable)
• Career Advancement Opportunities

Position Overview:

The Office Manager serves as a key operational leader responsible for managing day-to-day administrative functions, coordinating multi-departmental workflows, and ensuring efficient business operations. This position supports corporate leadership, project management, and field teams by providing structured administrative oversight, financial coordination, and office systems management.

The role requires a highly organized, detail-oriented professional capable of handling complex administrative responsibilities, maintaining confidentiality, and ensuring compliance with company policies and internal controls. The Office Manager acts as the operational anchor of the office—driving organization, accountability, and communication across all business functions.

How To Apply:

· To join our team, visit our careers page at TechPro Careers and complete your application today. Be sure to upload your resume if you have one. We look forward to learning more about you!

Please Review Key Responsibilities, Requirements & Additional Information Below):

Key Responsibilities:

1. Administrative & Executive Support:

• Oversee all office operations, including scheduling, document management, supply procurement, and general office administration.
• Support leadership through calendar coordination, meeting preparation, travel logistics, and report generation.
• Prepare executive correspondence, presentations, and meeting minutes; maintain strict confidentiality of sensitive information.
• Coordinate vendor relationships, purchase orders, and company-wide administrative workflows.
• Manage office records and ensure compliance with document retention and internal control policies.

2. Operational Coordination:

• Serve as the central liaison between corporate, accounting, project management, and field operations.
• Track and support key business activities such as timekeeping, expense submissions, procurement tracking, and job setup documentation.
• Assist accounting with invoice processing, reconciliations, expense reporting, and petty-cash or purchasing card oversight.
• Ensure compliance with company policies, safety standards, and operational procedures.
• Identify opportunities to improve administrative systems, streamline workflows, and strengthen office efficiency.

3. Leadership & Staff Support:

• Supervise or provide guidance to administrative support personnel, ensuring alignment with company standards and deadlines.
• Mentor junior team members, fostering professional growth and accountability.
• Champion a positive and professional office culture built on collaboration, respect, and continuous improvement.
• Act as the primary point of contact for facility and IT coordination, including onboarding support for new hires.

4. Communication & Client Interface:

• Facilitate effective internal communication between departments and leadership.
• Coordinate with clients, vendors, and partners to schedule meetings, share documentation, and support project deliverables.
• Represent the company professionally in all correspondence and interactions.

5. Reporting & Continuous Improvement:

• Generate operational, financial, and project tracking reports for leadership review.
• Support budgeting, forecasting, and expense management activities.
• Recommend and implement process improvements to enhance accuracy, accountability, and productivity.
• Participate in internal audits or administrative reviews as required.

6. Additional Responsibilities

• Perform other related duties as assigned to support business needs.
• Continuously seek opportunities for professional development and contribute to team-wide learning and growth.

Requirements (Education, Experience, Skills & Attributes):

• 7+ years of progressive experience in office management, business administration, or operations coordination—preferably within a technical, engineering, construction, or industrial services environment.
• Demonstrated ability to manage multiple priorities in a fast-paced, high-accountability setting.
• Strong understanding of administrative, financial, and project coordination processes.
• Proficiency with Microsoft Office Suite, and experience with ERP/project systems such as NetSuite, FieldPoint, or Procore.
• Excellent organizational, analytical, and communication skills, with attention to detail and follow-through.
• Strong leadership presence with proven ability to collaborate effectively across departments.
• Experience managing confidential information and supporting senior leadership with sensitive reporting or personnel matters.
• Valid driver’s license required; must be able to operate a company or personal vehicle for business purposes and meet all applicable company and client screening requirements based on job duties (e.g., motor vehicle record, background check, drug testing, or other applicable screenings).

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field preferred (or equivalent experience).
• Experience supporting operations within power systems, electrical testing, construction, or manufacturing sectors.
• Familiarity with operational accounting principles, procurement workflows, and office budgeting.
• Demonstrated success implementing process improvements or standard operating procedures (SOPs).
• Exposure to federal contractor environments or multi-entity corporate structures.

Physical Requirements:

This job operates in an office environment. While performing the duties of this job, the employee is regularly required to:

• Sit or stand for extended periods.
• Perform repetitive movements, such as typing or filing.
• Reach with hands and arms.
• Communicate verbally and in writing.

The employee may occasionally be required to:

• Lift and/or move up to 25 pounds.
• Use hands to handle, control, or feel objects, tools, or controls.
• Walk, stoop, crouch, or crawl.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position, in accordance with applicable laws.

This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required.

Equal Opportunity & E-Verify Notice:

TechPro Power Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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