Administrative Assistant (16-month contract)

Company Description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here. 

Job Description

The Administrative Assistant is responsible for partnering with the Executive Assistant to support the office of the President and CEO. Alongside the Executive Assistant, you will monitor and successfully deliver against business and department objectives, manage administration, expenses, compliance, calendar, travel, events, correspondence, and presentation activities, and show a keen interest and general knowledge of institutional investing.

Accountabilities:

• Anticipates administrative needs of the department and contributes to improving administrative structure, processes, and procedures, as required.
• Prioritizes and/or makes a broader range of decisions of increasing impact on behalf of the President and CEO.
• Proactively manages a complex calendar, including scheduling internal and external meetings, calls, appointments, and travel.
• Supports the President and CEO in managing all meetings (ensures preparation for any carry forward action items) and in documenting and following up on resulting action items, as appropriate.
• Books and manages complex global travel arrangements, itineraries, or other related duties.
• Works closely with external partners, assistants, vendors, and other stakeholders to schedule meetings or events in various countries and cities around the world.
• Reconciles credit card expenses and inputs into the Global Expense Reporting System. Performs expense reporting, as required.
• Coordinates, arranges, and oversees event planning process, as required.
• Works closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Acts as a CPP Investments ambassador by playing a key role in representing the investment business internally and externally. Conducts work in a professional, friendly, easily accessible, and approachable manner.
• Handles highly sensitive and confidential matters relating to the daily activity of the department and/or organization.

Qualifications

• College diploma or undergraduate degree is required.
• 2-3 years of administrative support experience, in a fast-paced and high visibility organization.
• Proactive, self-starter who takes initiative, owns projects, and meets deadlines aligned with business objectives.
• Exceptional (written and verbal) communication skills and interpersonal skills. Develops lasting, positive, and value-adding relationships.
• Demonstrated ability to maintain full confidence and earn the trust and respect of stakeholders while displaying the utmost integrity and discretion.
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task under pressure and with time-sensitive deadlines.
• Technologically savvy and highly proficient with Microsoft Office (Word, Excel, and PowerPoint) and other applications, as required.
• Experience in investment banking, consulting or financial services industries would be an asset.
• Available to work irregular/flexible hours with a workload that fluctuates based on the organization’s priorities and timeframes.

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn. #LI-Onsite #LI-AM1

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.