Administrative Assistant

Company Description

About Deloitte

At Deloitte, our Purpose is to make an impact that matters for our clients, our people, and society. This is the lens for which our global strategy is set. It unites Deloitte professionals across geographies, businesses, and skills. It makes us better at what we do and how we do it. It enables us to deliver on our promises to stakeholders, while creating the lasting impact we seek.

Harnessing the talent of 450,000+ people located across more than 150 countries and territories, our size and scale puts us in a unique position to help change the world for the better—by bringing together the services we provide, the societal investments we make, and the collaborations we advance through our ecosystems.

Deloitte offers career opportunities across Audit & Assurance (A&A), Tax & Legal (T&L) and our Consulting services business, which is made up of Strategy, Risk & Transactions Advisory (SR&T) and Technology & Transformation (T&T). 

Are you ready to apply your knowledge and background to exciting new challenges? From learning to leadership, this is your chance to take your career to the next level.

About The Department

Deloitte’s Audit & Assurance Business Unit has a singular commitment to integrity, independence, and transparency, which informs everything Deloitte does to protect the public interest. By bringing bright minds, effective processes, and world-class technologies from across our global network while drawing on our years of experience and local expertise, we push ourselves to deliver quality and enhance trust beyond your expectation.

We currently have an exciting opportunity for a dynamic person to join our Audit & Assurance Business Unit as an Administrative Assistant. This position will be based in our Nairobi office in Kenya.

Job Description

Main purpose of the job

To deliver efficient administrative and operational support to the Service Line, Partners and Managers while ensuring accurate processing of financial transactions, effective coordination of logistics, timely completion of client-related tasks, and maintenance of organised records and reporting thereby enabling smooth business operations and supporting team productivity.

What you will do

• Raise purchase requisitions and follow up to process purchase orders and goods received notes for all Service Line purchases and forward to finance for payment.
• Raise cash advances and lodge claims for Partners' expenses.
• Requisition petty cash for Service Line expenditures.
• Timely & accurate allocation of Partner disbursements to the correct client codes.
• Order stationery for the Service Lines.
• Timely coordination of logistics for both team and clients’ e.g. booking meeting rooms, meals & refreshments, travel and accommodation arrangements.
• Complete tasks within allocated time on client code e.g. formatting reports and making edits.
• Coordinate technical learning logistics for the team.
• Manage staff charting/scheduling e.g. annual leave, client engagements.
• Prepare agendas and reference materials for meetings.
• Record and circulate minutes and timely follow up on action items after meetings.
• Keep track of new and existing client contacts by updating contact lists.
• Assist with business reporting and analysis requirements as required. (This may be internal analysis as required by leadership, or for Africa and Global reporting requirements).
• Support in fiscalisation, dispatch and follow up of fee notes as requested.
• Effective management of the filing system.
• Coordinate departmental events e.g. team building, client trainings.
• Support Audit & Assurance strategic initiatives as required.  

Qualifications

• A Bachelor’s Degree in Business Administration or related field.
• Advanced computer user skills.
• A full secretarial qualification is an added advantage.
• At least 5 years’ administrative experience.
• Good analytical and organization skills.
• Excellent communication skills, both written and verbal.

Additional Information

Your role as a leader

At Deloitte we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.

Leadership Capabilities

Living our Purpose - Builds own understanding of our purpose and values; explores opportunities for impact.

Influence - Actively focuses on developing effective communication and relationship-building skills.

Performance drive - Understands expectations and demonstrates personal accountability for keeping performance on track.                                                       

Strategic direction - Understands how their daily work contributes to the priorities of the team and the business.

Talent development - Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.

Why Deloitte?

At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help build world-class skills in addition to hands-on experience in the global, fast-changing business world.

Deloitte opens the door to a career that can cross borders virtually and physically across the African continent and globally to gain experience and access projects beyond our borders. We value differences, and embrace people with diverse backgrounds, experiences, abilities and thinking styles.

Our Purpose

Deloitte is led by a purpose: to make an impact that matters. Every day, Deloitte people are making a real impact in the places they live and work. We pride ourselves on doing not only what is good for clients, but also what is good for our people and the communities in which we live and work—always striving to be an organization that is held up as a role model of quality, integrity, and positive change. Learn more about Deloitte’s impact on the world. #Makinganimpactthatmatters

Recruiter Tips

We want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview, we suggest that you do research to know some background about our firm and the business area you are applying to.

If you meet the above requirements, please visit our website and apply online: Deloitte East Africa Careers portal.

To the successful candidates, the Firm will offer a competitive and performance driven remuneration package, a highly energized team environment comprising individuals who are committed to working as one, producing results and enjoying it.

Please ensure your updated resume and academic certificates (University and High school) are attached for your application to be considered.

Your details will be treated with confidentiality and will not be shared with any third party.

Closing date: Friday, 21 November 2025

We are an equal opportunity employer and do not ask individuals to pay any fees or money as part of the recruitment process. Women and Persons with Disabilities are encouraged to apply

At Deloitte, we want everyone to feel they can be themselves and to thrive at work—in every country, in everything we do, every day. We aim to create a workplace where everyone is treated fairly and with respect, including reasonable accommodation for persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.

We actively support the inclusion of people with disabilities and embrace neurodiversity in the workplace. We recognise and value the unique strengths that neurodivergent individuals bring, and we are committed to creating an environment where everyone can thrive.

If you require reasonable accommodations in relation to your disability and neurodiverse needs during the recruitment process, please let us know. We are happy to make adjustments to suit your individual needs.

Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive.  Deloitte may ask the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the role profile, depending on operational requirements.

Be careful of Recruitment Scams: Fraudsters or employment scammers often pose as legitimate recruiters, employers, recruitment consultants or job placement firms, advertising false job opportunities through email, text messages and WhatsApp messages. They aim to cheat jobseekers out of money or to steal personal information.

To help you look out for potential recruitment scams, here are some Red Flags:

• Upfront Payment Requests: Deloitte will never ask for any upfront payment for background checks, job training, or supplies.
• Requests for Personal Information: Be wary if you are asked for sensitive personal information, especially early in the recruitment process and without a clear need for it. Fraudulent links or contractual documents may require the provision of sensitive personal data or copy documents (e.g., government issued numbers or identity documents, passports or passport numbers, bank account statements or numbers, parent’s data) that may be used for identity fraud. Do not provide or send any of these documents or data. Please note we will never ask for photographs at any stage of the recruitment process.
• Unprofessional Communication: Scammers may communicate in an unprofessional manner. Their messages may be filled with poor grammar and spelling errors. The look and feel may not be consistent with the Deloitte corporate brand.

If you're unsure, make direct contact with Deloitte using our official contact details. Be careful not to use any contact details provided in the suspicious job advertisement or email.