Office Manager - Full Time or Part Time considered

Overview

We’re looking for a proactive, organised and people-focused Office Manager to keep our Glasgow office running smoothly and support our Edinburgh hub when needed. If you love creating a welcoming atmosphere, staying on top of the details, and being the go-to person for colleagues and visitors, this could be the perfect fit.

Responsibilities

Office Management

• Manage stationery, snacks and all office sundries
• Oversee cleaning schedules and ensure a consistently tidy workspace
• Arrange weekly office lunches and coordinate fruit, milk and other regular orders
• Process business card requests
• Monitor office sundries budgets
• Organise all Health & Safety, annual/quarterly/monthly office testing
• Meet and greet guests and provide office tours
• Prepare and distribute new starter welcome packs and access cards
• Keep internal documents and logs up to date, including contract notices and access card lists

Facilities

• Partner with Building Management on all office infrastructure needs, from air conditioning to fire safety
• Maintain kitchen facilities and ensure all equipment is in good working order
• Build strong relationships with suppliers and contractors, including managing routine checks (e.g., water testing)
• Coordinate repairs, maintenance and remedial work, ensuring best value and service

Tech Support

• Work with IT to set up equipment for new starters and manage leaver kit returns
• Oversee access card management via our laptop-based system
• Act as first point of contact for any office alarm alerts

Communications

• Serve as a friendly, reliable point of contact for colleagues, visitors and new joiners
• Share clear updates on lunches, maintenance, events and office actions
• Join weekly catch-ups with other office managers to ensure consistency across locations

Events Coordination

• Support senior leaders with planning office socials and our end-of-year celebration
• Assist with logistics for DEIB activities and other office initiatives

Qualifications

• Strong organisational skills and attention to detail
• A proactive, can-do attitude and willingness to roll up your sleeves
• Great communication and people skills
• Ability to build positive relationships with colleagues, suppliers and building management
• Confidence managing multiple tasks in a dynamic environment

Package

We understand the importance of life outside of work, and our benefits package reflects this;

• Salary: £30,000 - £35,000 (Pro-rata for part-time)
• Private Healthcare
• Employee Wellbeing Programme to support physical and mental health
• 5% Company Pension matched contribution 
• Flexible working
• Cycle to work scheme
• Dental insurance
• Reward gateway to additional benefits and savings on gym memberships, holidays and more