Administrative coordinator (F/M)

For more than 40 years, Médecins du Monde (MdM), a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:

• Sexual and Reproductive Health Rights
• Migration, Exile, Human Rights and Health
• Harm Reduction
• Environment and Health
• Humanitarian Space
• Healthcare systems and rights

Mdm In Syria

Following the rapid power shift in Damascus on 8 December 2024, the Syrian Arab Republic is undergoing a pivotal transformation that is fundamentally reshaping its humanitarian, political, and recovery landscape. The legacy of more than 14 years of conflict continues to manifest in an ongoing and unprecedented humanitarian crisis, characterized by significant challenges.

Currently, 16.5 million people are in need, with 8 million individuals urgently prioritized—representing 33% of the Syrian population. Syria’s health crisis is compounded by multisectoral fragilities and overlapping crises, including severe shortages of human resources, insufficient medical supplies, disparities in salary scales between the Ministry of Health and INGOs, weak governance and monitoring systems, political uncertainty, evolving humanitarian coordination mechanisms, reduced funding amid increasing needs, and expanded humanitarian access to previously restricted yet highly contaminated areas.

MdM is adapting its interventions to remain effective and impactful within Syria’s evolving humanitarian landscape.

MdM’s strategy in Syria is structured around two main priorities:

• Providing primary healthcare services, including outpatient consultations, vaccination, nutritional care, and reproductive health, through the direct support of three health facilities.
• Ensuring a community-based approach to promote equitable access to healthcare services for all.

About The Role

In the context of expanding our activities you will contribute to the definition and implementation of the mission’s objectives, participate in the sizing of the HR and financial needs and provide technical support to operational staff on the HR and financial management of the mission. 

What You’Ll Do

Under the supervision of the general coordinator, your main responsibilities are the following:

Technical support and capacity building

• Conduct regular field visits to supervise HR, finance and administrative practices; report findings and follow up on recommendations
• Act as mission-level technical advisor for HR, finance, and administration
• Train managers on HR and finance procedures; support conflict management, stress prevention and donor compliance
• Coordinate the annual performance review and training cycle
• Oversee disciplinary procedures and investigations

Team Management

• Recruit, supervise and evaluate staff under direct or technical management
• Build capacity of HR & finance teams through coaching and tailored action plans

Hr Management

1. a. Strategy & monitoring
2. c. HR policies, tools & compliance
3. a. Financial organization & compliance
4. b. Treasury & accounting
5. 5. Coordination & representation

• Contribute to mission strategy, risk analysis, and HR budgeting (including proposals and amendments)
• Strengthen onboarding, support new admin officers, and oversee HR-related tax obligations with legal counsel
• Contribute to audits, reporting, and HR indicators
• Ensure fair working conditions in line with local law and MdM policies

B. Hr Administration

• Maintain and update the organizational chart
• Ensure proper archiving of HR files and accuracy of all HR databases
• Oversee contracts, payroll, taxes, and salary grids
• Manage all expatriate HR processes (visas, leave, benefits) with HR advisor
• Ensure compliant management of daily workers and supported personnel
• Develop, update, and enforce HR policies consistent with national law and MdM standards
• Conduct awareness sessions on HR policies; alert coordination on deviations
• Support PSEA policy rollout and investigations
• Oversee recruitment and career management of national staff; implement expatriate HR policies

D. Legal Compliance

• Support MoUs, registrations, and partner HR agreements
• Ensure compliance with labour law, taxes, social security, and immigration procedures
• Monitor legal changes and maintain secure, organized legal documentation

4. Finance Management

• Develop and enforce mission financial procedures
• Ensure robust financial controls, reporting, and documentation
• Monitor budget consumption, update monthly BFU, and propose reallocations
• Support audits and ensure tax compliance
• Lead financial follow-up with local partners and participate in monthly grant reviews
• Strengthen cash-management procedures and explore banking/transfer solutions
• Identify reliable financial service providers
• Consolidate monthly cash forecasts and submit HQ fund requests
• Ensure timely, secure payments and accurate accounting
• Oversee monthly/annual financial closure with HQ
• Represent MdM with donors when delegated by the general coordinator
• Coordinate with INGO admin leads
• Provide oversight and compliance support to MdM local partners

Who you’ll work with

You directly supervise th HR and Finance team in the coordination office and you technically supervise the HR and Finance team in the operational base(s).

Requirements

You are the right match if you:

• Have a minimum of five years of experience in a similar position with an international NGO, working in emergency contexts
• Have an experience in training, mentoring, and supervising newly recruited teams, fostering operational practices and developing both individual and collective skills
• Speak English fluently, Arabic is highly appreciated

This role may not suit you if you:

• don't have experience as an admnistrative coordinator
• don't understand and identify institutional donors’ cycles and procedures
• don't have any knowledge of the accountancy software SAGA
• Are not aligned with MdM’s values and activist approach

Recruitment Process

If shortlisted, you will first meet with our HR team. Technical and managerial interviews, which may include practical case studies, will follow.

Please note: as part of our anti–money laundering and counter-terrorism policy, international background checks may be conducted. Data is processed confidentially and securely. More info: https://www.medecinsdumonde.org/en/working-internationally/
All successful candidates must provide a criminal record extract (B3).

Ready To Apply?

• We only need your CV and a cover letter.
• If this role sounds like the right fit for you, apply now – we’d love to hear from you!

Benefits

Employment Conditions

Contract & Status:

• Gross monthly salary: 3 359 €
• Fixed-term contract (6 months), starting in January 2026
• Trial period : 2 weeks
• Single posting

Work Environment:

• Position based in Damascus, Syria

Benefits:

• 13th month salary (paid in 2 installments after 6 months of service)
• Expatriation allowance: 10% of gross monthly salary
• Coverage of travel (home – mission), visas, and vaccinations
• Guesthouse
• Health insurance (50% covered by MdM and 50% by the employee)
• Repatriation insurance
• MdM promotes training and internal mobility

Essentials:

• 5 weeks paid leave + 22.5 RTT days per year
• Strong commitment to inclusion and fighting all forms of discrimination
• More info: https://www.medecinsdumondeh.org/en/working-internationally/

Our commitment to diversity and inclusion

• MdM is committed to the inclusion of people with disabilities and to fighting all forms of discrimination.
• If you are officially recognized as a person with a disability and/or require workplace accommodations, please let us know.