Facilities Coordinator

Description

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Position Summary:

Under the supervision of the Facilities Director, the Facilities Coordinator shall be responsible for the daily supervision and management of all facets of services, provide support, guidance and supervision of custodial staff and will maintain the cleanliness of YMCA facilities, equipment and property in a safe manner so as to enhance the Association’s membership recruitment and retention efforts. The incumbent’s work time will be divided between administrative and programmatic functions based on business needs. 

Administrative Functions:

1. Supervision of custodial staff including scheduling, assigning and directing work. 
2. Assist the Facilities Director in recruiting, hiring, training, and termination of custodial staff.
3. Assist the Facilities Director, develop and implement projects and task schedules.
4. Assist the Facilities Director in identifying facility needs as they relate to facility cleanliness and repair. 
5. Provide shift coverage as needed. 
6. Supervise facilities, equipment and other maintenance needs related to providing a high quality and safe facility. 
7. Support the mission, vision and goals of the Ann Arbor YMCA; promote character development and the values of caring, honesty, respect and responsibility. 
8. Help cultivate a member-focused staff team who are fully trained in customer service to enhance the membership experience.
9. Cultivate member relationships – with the goal to move members through casual, connected, committed cycle. This includes cultivating members for volunteers.
10. Special projects as assigned. This is not intended to be all-inclusive. It is understood that the employee will also perform other reasonably related business duties if requested by the supervisor.
11. Reads all YMCA communications including but not limited to email on a daily basis. 
12. Dress appropriately and wear proper identification & attend required trainings.
13. Order custodial stock and inventory. Maintain par levels of supplies

Programmatic Functions:

1. Assist the Facilities Director with the outside contractors and vendors that are doing work in the building and on the grounds.
2. Notify the Facilities Director of conditions which affect the safety, condition, or attractiveness of the facilities, equipment and grounds.
3. Maintain positive relationships with staff and members in a child-friendly environment. 
4. Report items in need of repair.
5. Operate carpet cleaning equipment.
6. Operate mechanical floor cleaning equipment.
7. Operate Kaivac equipment.
8. Sweep and Wet mop floors and stairways.
9. Collect and dispose of trash/recycling and soiled towels.
10. Clean furniture, cases, fixtures, and furnishings
11. Clean mirrors, interior side of exterior glass and both sides of interior glass while standing on floor and step ladder.
12. Clean toilet rooms and fixtures
13. Stock restroom supplies.
14. High dust ledges and fixtures while standing on floor or step ladder.
15. Spot wash walls to remove such items as splash marks around sinks and fingerprints around light switches.
16. Maintain an inventory of supplies in accordance with specific instructions.
17. Move and arrange furniture and furnishings.
18. Clean assigned area of work and equipment
19. Wash/dry and fold towels.
20. Landscaping and snow removal.
21. The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or the worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, poor ventilation or exposure to chemicals.

Requirements

Qualifications:

1. Must have a minimum of 2 years of post-high school completed or equivalent experience or equivalent combination of education and experience. 
2. Must be able to read and write, speak and understand English and be able to follow instructions. 
3. Must have a positive attitude with good customer relation skills. 
4. Must be able to perform a wide range of physical activities including pushing, pulling, lifting, bending, kneeling, reaching, etc. 
5. Must not have any type of lifting restrictions. 
6. Must be able to use MSOffice software, Paylocity (payroll software) and YMCA specific software within 4 weeks of hire.
7. Must be a team player, able to prioritize work and be able to handle stress on a daily basis. 

Working Conditions:

1. Performing General Physical Activities – Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.
2. Handling and Moving Objects – Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.
3. Work Within a Team Environment – Assist staff as needed with miscellaneous tasks, help with annual special event set up, and be a team player to impact the Association’s membership retention initiatives.
4. Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.
5. Crouching. Bending the body downward and forward by bending leg and spine.
6. Reaching. Extending hand(s) and arm(s) in any direction.
7. Standing. Particularly for sustained periods of time.
8. Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
9. Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
10. Pulling. Using upper extremities to exert force in order to draw haul or tug objects in a sustained motion.
11. Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
12. Grasping. Applying pressure to an object with the fingers and palm.
13. Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
14. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
15. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
16. Heavy work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
17. The worker is required to have visual acuity to perform an activity such as: operates machines, such as lathes, drill presses, power saws, and mills where the seeing job is at or within arm's reach; performs mechanical or skilled trades tasks of a non-repetitive nature, such as carpenter, technicians, service people, plumbers, painters, mechanics, etc.
18. The worker is subject to both environmental conditions. Activities occur inside and outside.
19. The worker can be subject to extreme cold. Temperatures can fall below 32° for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity.

Position Facts:

The total number of hours worked per week is scheduled to be 40.

The incumbent is responsible for adjusting their schedule as necessary to ensure proper Administrative and Programmatic functions.