Event and Marketing Coordinator

Events (75% of time spent)

At the direction of the Events Director, assist with event coordination duties as needed including but not limited to:

• Coordinate all event marketing
• Assist in the execution of the marketing plan for each event including social media, e-marketing, print and web.
• Help maintain social media presence.
• Work with the team to ensure marketing plan stays on track.
• Assist with all print materials with printer(s).
• Oversee and update marketing materials for all events promptly.

Event Registration

• Track guest list submission and total guest count.
• Assist sponsors and guests with registration as needed.
• Oversee program logistics: Sponsors, speakers, and honorees
• Be main source of communication with honorees.
• Execute sponsor benefits including marketing materials, LinkedIn, and recap materials.
• Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner.

Event Execution

• Brainstorm with Events Director on overall event execution for each event.
• Assist with all aspects of event prep – name badges, event signage, sponsor material, printed materials, awards, etc.
• Lead event load-in, set-up, and load-out for each event.

Longterm events planning

• Assist the Events Director in the strategic planning of Columbus Business First events including planning new events and improving existing events.
• Assist in the overall design and theme implementation of events.

Event administration

• Maintain shared filing of all event timelines, communications, and planning documents.
• Maintain event materials.
• Proofing of event materials.
• Assist the Events Director as instructed with planning and logistics as necessary.
• Be prepared to assist with any other tasks requested by the Events Director.

Office Administration (25% of time spent)

At the direction of the management team, assist with office administration duties as needed including but not limited to:

• Newsroom and newspaper production
• Production report generation and facilitation
• Coordination with newspaper printer as required
• Corporate accounting and sales
• Act as liaison and assist the corporate accounting team
• Assist with local cash management where required
• Assist with Salesforce account administration where required
• Assist with accounts receivables, collections reporting and collections
• Assist with invoice administration, reconciliation and support

Office administration

• Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment.
• Coordinate new employee onboarding and orientation. Serve as local HR resource to employees.
• Assist in local monthly all-staff meetings.

General

Communication and Teamwork

• Keep Events Director aware of workflow and status of scheduled work.
• Work collaboratively and cooperatively with members of all departments.
• Share organizational tools and plans for keeping on schedule.
• Professional Development: The Event and Marketing Coordinator should participate in all training offered by ACBJ and the CBF when applicable.
• Other: Take on any other assignments requested by the management team.

Qualifications

• Minimum Job Requirements:

  Supervisory Responsibilities: None. Working Conditions: Attendance at all assigned staff meetings and events. Ability to work on a flexible schedule based on business needs. Success Factors: Ability to establish rapport with employees, customers, and vendors, focus, discipline, and strong customer service, communication and organizational skills.
• Education: College degree preferred.
• Experience: 1- 3 years preferred.
• Specific Skills: MS Office Suite, Web Based Registration tools, Social Media, Canva.
• Success Factors: Detail oriented, persistent, focused, self-starter, creative, problem solver.
• Education: College degree preferred.
• Experience: 1- 3 years preferred.
• Specific Skills: MS Office Suite, Web Based Registration tools, Social Media, Canva.
• Success Factors: Detail oriented, persistent, focused, self-starter, creative, problem solver.