Office Administrator at Vista Charter Academy

Summary:

The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal.

Company Information:

National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team.

Duties And Responsibilities:

• Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds.
• Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students.
• Answer phones, direct questions and inquiries, and distribute mail.
• Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system.
• Accurate use of facilities work order system.
• Inventory management for grant-funded assets.
• Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims.
• Distribute medication/attend to incidental needs of students.
• Student uniform management.
• Order and maintain supplies as needed for office and school staff.  
• Complete purchase requisitions for supplies, books, and materials.
• Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership.
• Minimal travel required.

Qualifications:

• Possess an Associate Degree and/or 2-4 years’ experience in Office or School-related administrative position.  
• Proficient with Microsoft Office products.
• Respond to common inquiries or complaints from parents.  
• Communicate and work effectively with Students, Parents, Principal and Teachers.  
• Strong verbal and written communication skills.

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National Heritage Academies is an equal opportunity employer.