Marketing Coordinator (Fixed term contract)

Position Description:

The Marketing Operations Coordinator will support the ANZ Consumer Marketing Team in ensuring smooth and effective operation. This role will focus on project management, operations support, and campaign coordination. The ideal candidate is proactive, highly organised, and adaptable, with strong communication and project management skills. This role presents opportunities for growth within the organisation for a motivated candidate with the right mix of experience and outlook. 

Key Responsibilities:

Project Management:

• Support the execution of specific initiatives, ensuring timely action in accordance with standard operating procedures (SOPs) and program owner direction. 
• Maintain the Consumer Marketing’s team operating rhythm documentation, key assignments, decisions, and deliverables. 
• Ensure team action items and priorities are captured and assigned within project. 
• Managing marketing deliverables, asset production, and ensuring projects are completed on time and on budget as well as coordinating logistics for sending print materials and organising in-store marketing pieces/liaising with printers  

Meeting And Event Planning:

• Plan and support marketing leadership team meetings, internal events, and town halls. Coordinate gathering inputs, preparing agendas and speakers, logistics (e.g., meeting venue selection, travel arrangements, catering, and on-site coordination). 
• Take detailed meeting minutes, capturing key discussions, decisions, and action items for follow-up. 
• Deliver all event and trade collateral in a timely manner 
• Support and coordinate both internal and external events, including but not limited to trade conferences, product training sessions, service days, launch events, internal meetings, off-sites and sales conferences. 
• Support and coordination of owned store local area marketing initatives 

Operations Support:

• Maintain the ANZ Consumer Marketing calendar with all updates 
• Identify and implement process improvements to enhance efficiency and collaboration within Consumer Marketing Team operations. 
• Assist and collaborate with the Consumer Marketing team to deliver on store rebrands and acquisition stores 

Administration:

• Provide administrative support to the Marketing Leadership Team, including calendar management. 
• Track budget invoices and payments, and vendor contracts to ensure accurate financial management. 
• Compliance -  creating the T&Cs for all promos, liaising with Legal, Medical (Label review), tracking approvals and actioning feedback promptly 

Qualifications, Skills And Experience:

Required:

• 1-2 years of experience in coordinator roles with project management and executive assistant responsibilities. 
• Strong written and verbal communication skills. 
• Proficiency in Office tools (e.g., Word, Excel, PowerPoint, Outlook). 
• Excellent organizational and project management skills. 
• Proven ability to work with senior leaders and handle confidential information with discretion. 
• High level of initiative, adaptability, and attention to detail. 
• Ability to work collaboratively in a fast-paced, global environment. 

Preferred:

• Exposure to marketing and communications, with experience in corporate event planning. 
• Ability to travel occasionally to event locations, as needed. 
• Familiarity with project management and documentation tools (e.g., Asana, Microsoft Project, Confluence). 

Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now!