Description
JOB SUMMARY:Within the context of a client service culture and in accordance with established vision and values of the organization, works as part of an interdisciplinary team to provide secretarial and administrative duties for the Department Head, Division Heads, and staff Anesthesiologists. Maintains the calendar of the Department Head. Schedules, organizes and attends committee/division/department meetings, prepares agendas, takes/transcribes minutes, and distributes confidential material. Works with Medical Affairs in credentialing for the department and assists in onboarding new staff, residents, locum, fellows. Maintains and sends schedules for staff, fellows, locum, residents, and medical students. Types a variety of technical and non-technical material, correspondence, reports and presentations utilizing word processing, spreadsheet and presentation software. Receives and distributes confidential material. Screens, prioritizes and redirects incoming and outgoing mail, phone calls, and emails. Prepares resident rounds, grand rounds, special grand rounds and presentations as directed. Compiles and maintains a variety of statistical information for analysis and generates reports. Sets up and maintains filing systems, and orders supplies.
QUALIFICATIONS:Education & Experience Grade 12, graduation from a recognized secretarial program, medical terminology, plus three years' recent related experience or an equivalent combination of education, training and experience. Knowledge, Skills & AbilitiesAbility to type 60 w.p.m.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Ability to organize work.Physical ability to carry out the duties of the position.Ability to operate related equipment.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.
Details
At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.