Legal Assistant - Business Law

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

At Fasken, Success Means:

• Having a strong client service approach – you are ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and in the community
• Working collaboratively – you are a self-starter who values working in a collaborative team-based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilize new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgment to resolve issues
• Always treat sensitive and confidential matters with discretion and diplomacy

Primary Responsibilities

• Handling all administrative duties such as email and calendar management, coordinating meetings, processing incoming and outgoing mail, preparing expense reports, reconcile VISA tracking spreadsheets, processing of invoices and disbursements.
• Preparing and maintaining a bring-forward system as well as providing appropriate reminders.
• Under legal professional supervision, preparing initial drafts of correspondence, documents based on precedents and/or instructions.
• Ensuring all physical and electronic filing is organized and up to date on a regular basis.
• Delegating tasks to, and coordinating with, other administrative departments.
• Providing backup coverage in the absence of other assistants.
• Other duties, as assigned.

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Law Clerk course
• Minimum 1 year experience working in a law firm
• In-depth understanding of business and legal terminology.
• Strong technical skills using MS Office 365
• Experience working with 3E, iManage Work
• Experience with SEDAR, SEDI, the Ontario Securities Commission and the National Registration Database would be an asset.

Diversity And Inclusion

At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Accessibility And Accommodation

We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

No Agencies, Please.