Team8- Executive Assistant & Team Administrator

Description

Team8 is a company-building venture group with deep domain expertise, building and investing in companies across enterprise technology, cybersecurity, digital Health, AI, and fintech.

We are a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism.

We are looking for an Executive Assistant & Team Administrator to support our Managing Partners and team. In this role, you will manage complex logistics and serve as a key point of coordination in a fast-paced, global environment.

This is a great opportunity for a high-energy professional with excellent communication skills, strong attention to detail, comfort with complexity and ambiguity, and the ability to work closely with senior executives and cross-functional teams.

Responsibilities

• Manage all logistical aspects of the team’s operations, including scheduling, travel, and meeting coordination.
• Support Managing Partners by screening, prioritizing, routing, and escalating a high volume of requests.
• Coordinate and schedule meetings, manage follow-ups, take notes, and ensure execution of action items.
• Manage flights and accommodations, including handling last-minute changes with a positive, solution-oriented approach.
• Represent the team, including handling highly sensitive and confidential information.
• Initiate and manage special projects, including high-profile planning events, board meetings, off-sites, team events, reports, presentations, and briefs.

Requirements

• Bachelor’s degree required.
• Recent, relevant experience supporting C-suite executives, preferably in a high-tech company.
• Excellent written and verbal communication skills in English, with the ability to adapt to different personalities and stakeholders.
• Strong sense of ownership, accountability, and a “can-do” attitude; team player.
• Ability to work independently as well as collaboratively.
• Proven ability to manage multiple projects and stakeholders in a fast-paced environment, meet competing deadlines, and work under pressure.
• Strong skills in Excel, PowerPoint, Google Slides, email, and calendar management.
• Ability to support escalations outside of standard business hours when needed.
• High emotional intelligence, strong presence, and the ability to build trusted relationships at all organizational levels.
• Comfortable managing shifting priorities and influencing effectively, both internally and externally.