Administrative Coordinator

Company Description

Established in 2023, CODE81 operates autonomously from within the Technology Cluster of Ghobash Group as a highly agile services driven organization, committed to enabling future thinkers. Coding a better future by building the best in-class digital transformation products and solutions, the Company aims to enrich people’s lives and help businesses thrive.

Job Description

• Lead and oversee all administrative office functions and daily operations to ensure efficiency, compliance, and high service standards
• Act as a key point of contact between management, departments, and external stakeholders for administrative matters
• Plan, coordinate, and oversee meetings, executive schedules, travel arrangements, and office calendars
• Lead logistics planning and execution for company events, meetings, workshops, and corporate functions
• Handle and manage all procurement requests end-to-end through the ERP system, ensuring timely processing, proper approvals, budget compliance.
• Source suppliers, request quotations, and negotiate prices.
• Monitor performance of office support staff, provide guidance and feedback, and ensure compliance with workplace standards and company policies.
• Coordinate closely with the IT department for new hires, ensuring timely configuration and setup of systems, hardware, software access, and office equipment

Qualifications

• Bachelor’s degree in Business Administration or a related field (Master’s degree is an advantage)
• Minimum of 2-3 years’ experience in administrative roles, with proven senior or supervisory experience
• Strong expertise in office administration, procurement, vendor management, and logistics coordination
• Demonstrated leadership, people-management, and decision-making capabilities
• Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP or procurement systems is a plus
• Excellent communication, presentation, and negotiation skills in English; Arabic is a strong advantage