Administrative Assistant 3

RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE TYPE: SecretTRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Northrop Grumman Command and Control, Battle Management, and Communications (C2BMC) program is seeking an experienced Administrative Assistant 3 to join our team of qualified and diverse leaders Colorado Springs, Colorado. As a staff augmentation program, Northrop Grumman’s C2BMC team provides mission essential technical leadership to this vital operational system in defense of the homeland and strategic allies.  Reporting directly to the Northrop Grumman Technical Director who also serves as the Portfolio Director, the Administrative Assistant provides a critical role in supporting both organizational and administrative requirements for the effective operations of C2BMC.  This is an on-site position with no remote or telework option.

Roles and responsibilities will include but not be limited to:

• Provide administrative support to program leadership in a fast-paced environment
• Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems
• Provide general support to visitors and customers
• Request and coordinate in and out processing for Northrop Gruman C2BMC Personnel at all program locations
• Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions
• Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc…) for both internal and external meetings
• Order and maintain office supply inventory
• Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers
• Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports
• Independently coordinate and manage a variety of projects
• Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events
• Builds successful working relationships with a diverse group of internal employees and external customers
• Write and distribute email, correspondence memos, letters and forms as required
• As necessary, provide Resource Control Board (RCB), onboarding, and offboarding support to National Team leadership
• May require occasional business travel to C2BMC sites in Colorado Springs (CO), Huntsville (AL), or other locations for meetings or employee/customer engagements
• Other duties as assigned
• Level 3: Bachelor's Degree or High School Diploma and 4 years of related work experience
• Ability to obtain and maintain DoD Secret clearance
• Excellent organizational, verbal, and written communications skills 
• Must have excellent time management and organizational skills with high attention to detail
• Other duties as assigned
• Level 3: Bachelor's Degree or High School Diploma and 4 years of related work experience
• Ability to obtain and maintain DoD Secret clearance
• Excellent organizational, verbal, and written communications skills 
• Must have excellent time management and organizational skills with high attention to detail

Basic Qualifications:

• Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.
• Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment.

Preferred Qualifications:

• Ability to exercise discretion and respect confidentiality concerning employee information and company records
• Must possess a high level of initiative and ability to effectively handle multiple tasks
• Ability to work well independently with minimal daily direction, as well as part of a team
• Must be customer focus oriented; previous experience with government customers is a plus
• Must be able to work amicably with a diverse work force and respect differing opinion

Primary Level Salary Range: $50,900.00 - $84,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.