Receptionist & Facilities Coordinator

Receptionist & Facilities Coordinator

Las Vegas, NV | On-site (Full-Time)

Job Summary

The Receptionist & Facilities Coordinator serves as the first point of contact for employees, visitors, and vendors while supporting daily office operations and facilities management. This role ensures professional front-office experience and maintains a safe, organized, and fully functional workplace by coordinating supplies, vendors, building needs, and shared spaces. The ideal candidate is detail-oriented, service-driven, and comfortable balancing administrative and facilities responsibilities in a fast-paced environment.

Key Responsibilities

Front Desk & Reception

• Greet and assist visitors, clients, and vendors in a professional and welcoming manner
• Manage incoming calls, emails and deliveries
• Maintain visitor logs, issue badges, and ensure compliance with office access procedures

Facilities & Office Operations

• Monitor office cleanliness, organization, and overall appearance
• Coordinate with vendors (janitorial, maintenance, electrical, HVAC, vending, etc.)
• Submit facilities service requests and work orders
• Conduct daily walkthroughs to identify and escalate facilities issues
• Coordinate employee and guest parking, including fob assignments, parking validations, and temporary vehicle accommodations.

Supplies & Inventory

• Manage inventory of office, kitchen, and breakroom supplies
• Submit and manage office supply order requests
• Ensure kitchens and shared spaces are stocked and maintained

Safety & Compliance

• Support workplace safety initiatives and building guidelines
• Assist with emergency preparedness and incident reporting
• Ensure signage and policies related to facilities are visible and up to date

Administrative Support

• Support Facilities, Operations, and Leadership teams as needed
• Maintain facilities documentation and vendor records
• Assist with special projects related to office improvements or expansions

Qualifications

Required

• High school diploma or equivalent
• 2+ years of experience in a receptionist, administrative, or facilities support role
• Strong customer service and communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficient in Microsoft Office, with moderate to advanced proficiency in Microsoft Excel.

Skills & Competencies

• Experience coordinating vendors or facilities services
• Familiarity with building access systems or ticket service platforms
• Experience supporting multi-floor or corporate office environments
• Professional presence and communication
• Strong organizational and time-management skills
• Problem-solving and proactive follow-through
• Attention to detail
• Ability to work independently and collaboratively

Physical Requirements

• Ability to stand or walk throughout the workday
• Ability to lift and carry up to 25 lbs. (supplies, packages, etc.)

Work Environment

• Office-based, on-site role
• Interaction with employees, leadership, and external vendors daily

Why Join Us

• Play a key role in creating a positive workplace experience
• Collaborate across teams and departments
• Opportunity to grow within facilities and operations functions

What’s the expected pay for this role? 

• $20 - $21 per hour plus bonus opportunity
• The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.

What benefits do we offer?  

• Medical, Dental, and Vision benefits 
• Life Insurance and Long-term disability plans 
• Flexible Spending Account 
• 401K matching 
• Employee Stock Ownership Program in a $18.2 Billion Company, plus company matching 
• Wellness Programs 
• Metro Tap Card and Metro-link Reimbursement (for Los Angeles, CA employees only) 
• Career Path Opportunities 
• Discounts on Parks, Museums, Movie Tickets, and Attractions  
• Annual Flu Shot
• Paid Vacations Days 
• Paid Sick days 
• Paid holidays 
• HGym (available in our Los Angeles, CA & Dallas,TX office) 
• Rental Car Discounts, Dell Member Purchase Program 
• UKG Wallet 

Acknowledgement

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

We are an equal opportunity employer and do not unlawfully discriminate in employment. No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.