Facilities Coordinator

The Facilities Coordinator plays a key role in supporting the ABM Facilities Management team by ensuring smooth day-to-day operations across workplace services. This role combines administrative support with hands-on facilities coordination, including managing supplies, space assessments, vendor requests, building inspections, and on-site event support. The Facilities Coordinator ensures operational efficiency, compliance with company standards, and an enhanced employee experience.

Location: Oceanside, California

Pay: $22.00/hr - $24/hr

The pay listed is the salary range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

• Benefit Information: 
• ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management

Key Responsibilities Administrative & Facilities Support

• Provide administrative support to the facilities and project management team, including document preparation, filing, managing correspondence, and SOR/SACR submissions.
• Assist with calendar management for the facilities team, including scheduling meetings, appointments, and facilities-related activities.
• Manage inventory of supplies, equipment, and responsible for ordering, and coordinating deliveries.
• Address end-user requests including janitorial, furniture, signage/artwork, print/copy, and space-related matters.
• Educate end-users on proper channels for service requests and submit requests on their behalf as needed.
• Support management with workspace planning and onboarding new recruits.
• Provide backup support for building-wide communications.

Maintenance, Inspections & Compliance

• Assist with scheduling and coordinating facilities maintenance, operations, and services.
• Submit Service Requests (SRs) for issues found during inspections, including signage and workstation identification discrepancies.
• Review ad-hoc signage created by end-users, recommending replacements or removals to maintain compliance with standards.
• Support facilities-related meetings and events, including room bookings, equipment setup, catering, and logistics.
• Attend pre-event walkthroughs with cross-functional teams, identifying and resolving maintenance issues.

Required Skills & Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Previous administrative or facilities experience, preferably in facilities management, hospitality, corporate services.
• Strong organizational and multitasking abilities to manage competing responsibilities effectively.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Keen attention to detail, particularly in inspections and compliance monitoring.
• Ability to work independently and collaboratively within a team.
• Knowledge of health and safety regulations related to building operations, snacks/beverages, and workspace environments.

Physical Requirements

• Must be able to sit for extended periods and work at a computer.
• Occasionally required to lift up to 25 pounds.