Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What This Job Involves:

Join JLL as a Facilities Coordinator and become part of a team that's collectively shaping a brighter way for our clients and communities. In this dynamic role, you'll serve as the operational heartbeat of our facilities management services, ensuring seamless day-to-day operations while supporting strategic initiatives that enhance workplace experiences. You'll collaborate with diverse stakeholders to maintain optimal building performance, coordinate vendor relationships, and implement solutions that create thriving environments where everyone can excel. At JLL, we embrace more innovative ways of working, and you'll have the opportunity to leverage cutting-edge technology and best practices to drive efficiency and excellence in facilities operations. This position offers meaningful opportunities to strengthen and advance your career while contributing to spaces that inspire productivity and wellbeing.

What Your Day-To-Day Will Look Like:

• Coordinate and oversee daily facilities operations including maintenance requests, space planning, and vendor management activities
• Serve as primary liaison between tenants, building management, and service providers to ensure exceptional customer service delivery
• Monitor and maintain facilities management systems, tracking work orders, preventive maintenance schedules, and compliance requirements
• Support space utilization projects and workplace optimization initiatives that enhance employee experience and operational efficiency
• Collaborate with cross-functional teams to implement sustainability programs and cost-effective operational improvements
• Prepare detailed reports and documentation for facilities performance metrics, budget tracking, and regulatory compliance
• Respond to emergency situations and coordinate appropriate resources to minimize business disruption

Procurement & Vendor Management

• Assist in the management of all contractors on-site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Ensure prompt and accurate management of purchase orders in JDE

Health & Safety Management

• Conduct regular audits to ensure safety procedures on-site are in place and working
• Assist in carrying out safety procedures when needed

Risk Management

• Assist in the implementation and management of property risk management program
• Support the implementation and monitoring of disaster recovery and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
• Achieve Key Performance Indicators and Service Level Agreement targets

Required Qualifications:

• Bachelor's degree in Facilities Management, Business Administration, Engineering, or related field
• 2-3 years of experience in facilities management, property management, or related operations role
• Strong proficiency in facilities management software systems (CAFM/CMMS) and Microsoft Office Suite
• Excellent communication and interpersonal skills with ability to manage multiple stakeholder relationships
• Knowledge of building systems, safety regulations, and compliance requirements (OSHA, ADA, local codes)
• Demonstrated problem-solving abilities and capacity to work effectively under pressure
• Ability to travel between multiple facility locations as needed

Preferred Qualifications:

• Professional certification in facilities management (CFM, FMP, or similar credential)
• Experience with sustainability programs, LEED principles, or energy management initiatives
• Background in vendor management, contract administration, or procurement processes
• Familiarity with IoT technologies and smart building systems integration
• Previous experience in commercial real estate or corporate facilities environment
• Project management experience with ability to coordinate multiple initiatives simultaneously
• Bilingual capabilities to support diverse tenant and vendor communities

Location:

On-site –Singapore

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.