Event Operations Coordinator

Company Description

The world’s digital experiences run on something invisible: the infrastructure and software that keep them fast, reliable, and secure. At Gcore, you’ll help design and deliver that foundation for an AI-driven world. 

We’re a global provider of infrastructure and software solutions for AI, cloud, network, and security, powering everything from real-time communication and streaming to enterprise AI and secure web applications. With 210+ edge locations, 50+ cloud regions, and thousands of GPUs, your work here can reach users and businesses across the globe. 

You’ll collaborate with leading technology partners such as Intel, NVIDIA, Dell, and Equinix, and work on platforms that power digital products used around the world. Our vision is simple: to connect the world to AI, anywhere, anytime. 

Want to work on technology that goes beyond a single product or industry?  Join a global team of 550+ professionals building infrastructure and software that supports the entire digital ecosystem. 

We are currently looking for an Event Operations Coordinator. The Event Operations Coordinator is responsible for the end-to-end operational execution of internal and external events for an IT / tech company — including conferences, trade shows, product launches, webinars, customer workshops, hackathons.

You will report directly to the Event Lead and translate high-level marketing or business goals into detailed operational plans, coordinating venues, vendors, technology, logistics, assets and data to ensure events run smoothly, on time and within budget. You will work closely with Marketing, Sales, Product, HR, IT and external partners to deliver events that support pipeline generation, brand awareness and employee engagement.

Job Description

What You’Ll Do:

• Translate event briefs into task lists, timelines, checklists and keep them up to date.
• Coordinate with vendors (venues, catering, printing, AV, merch): request quotes, confirm details, track delivery.
• Collect data for contracts, submit requests to Legal and track status until signing.
• Maintain and promptly update event schedules and agendas; communicate changes to stakeholders.
• Collaborate with Marketing, Sales, Product, HR and IT on messaging, demos, speakers and logistics.
• Manage design & production workflow: brief designers, follow up on assets, ensure print-ready files are delivered on time.
• Work with HubSpot (or similar CRM) to maintain event contact lists, update leads/meetings and ensure data is ready for follow-up.
• Support basic market & competitor analysis around key events and prepare short summaries with key findings.

Qualifications

What We Are Looking For:

• 1–3+ years’ experience in events, marketing operations or project/operations coordination (B2B tech / IT is a plus).
• Strong organisational and project management skills; ability to handle multiple events and deadlines.
• High attention to detail and sense of ownership: you drive tasks to completion.
• Proactive, solution-oriented mindset; you don’t need micro-instructions for obvious next steps.
• Experience working with vendors and basic contract/admin processes.
• Hands-on experience with HubSpot or another CRM is a strong plus.
• Confident user of Google Workspace / MS 365 (Sheets/Excel, Docs/Word, Slides/PowerPoint) and Slack/Teams.
• Good written and spoken English.

Additional Information

Benefits:

At Gcore, we want you to do your best work and enjoy the journey. Our benefits are designed to support your growth, well-being, and life beyond work: 

• Competitive compensation 
• Flexible working hours and hybrid or remote options, depending on your role 
• Work from anywhere in the world for up to 45 days per year 
• Private medical insurance for you and your family* 
• Extra paid vacation and sick leave days* 
• Support for life’s important moments and celebrations 
• Language courses to help you connect and grow 
• Modern, welcoming offices with snacks, drinks, and entertainment* 
• Team sports and social activities* 

Equal Opportunity Employer

We provide equal opportunity to all applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, gender expression, national origin, disability, or any other legally protected characteristics.