Office Administrator

Build the future of FinTech at VIALET

At VIALET, we're not just another electronic money institution. We're building a specialized financial platform for target industries, providing a comprehensive suite of solutions that empower businesses to thrive. We're laser-focused on delivering exceptional service and expert support to our clients, and we're ranked among the top EMIs in Lithuania in client funds, turnover, and revenue. As we scale, we're expanding to new industries and regions, solidifying our position as a leader in the FinTech landscape.

Join our Human Resources team and help us shape the future of finance!

Why VIALET?

• Impact: Directly contribute to a platform used by industry leaders.

• Growth: Be part of a rapidly expanding company with ambitious goals.

• Expertise: Work alongside a talented Risk Management team in a collaborative environment.

• Ownership: Take ownership and see your work make a real difference.

What you'll do 

• Office Operations & Facility Management

  • Oversee daily office operations, ensuring efficiency and smooth workflows.

  • Manage office supplies, equipment, maintaining high standards of organization.

  • Coordinate with vendors and service providers, negotiating contracts and ensuring timely, quality service delivery.

• Compliance, Finance & Documentation

  • Ensure adherence to regulatory and company policies, supporting audits with necessary documentation.

  • Manage invoices in coordination with the finance team, ensuring accuracy and timely processing.

  • Prepare and process company documents such as references, orders, and other required paperwork.

• Business Travel & Communication Management

  • Arrange business travel, including transport, accommodations, and logistics.

  • Handle all company correspondence, ensuring timely responses, record-keeping, and secure communication across departments.

• Document & Record Management

  • Maintain a comprehensive document management system, ensuring compliance with legal and company policies.

  • Translate company and personal documents between Latvian and English as needed.

• Vendor & Service Coordination

  • Build and maintain strong relationships with vendors and service providers, ensuring quality and reliability.

• Engagement & Additional Responsibilities

  • Organize employee well-being programs and company outings to foster a positive work environment.

  • Handle employee onboarding and offboarding for smooth transitions.   Perform other duties as assigned by management.

•  Willingness to learn in the field of Human Resources.

What you'll bring

• At least 1-3 years of proven experience in Office Administration or a similar role.

• Higher education in Business Administration, Human Resources, Office Management, or a related field.

• Ability to prioritize tasks and contribute to defining the team's goals and objectives.

• Very good time management skills and ability to multi-task and tasks prioritization.

• Strong communication skills and cooperation skills with team and colleagues, partners, business partners.

• Strong analytical and problem-solving skills, with an ability to interpret complex transactional data.

• Good understanding of the rules of record-keeping and how document management processes work.

• Professional English language skills (any additional foreign language is an advantage).

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Drive (Docs, Sheets, Slides).

• Effective communication marked by simplicity and creativity, strong attention to detail, adaptability in fast-changing environments, and a proactive, self-sufficient mindset.

• A positive attitude and show readiness to #do.it.right.

 What we offer

• Competitive compensation: 1890-2190 euros Gross, based on your experience and knowledge.

• Health insurance: Comprehensive health coverage after 3 months.

• Work-life balance: Hybrid and remote options (after the probation period). Need to take care of something during the day? No problem, just make up the time later.

• Professional development: Up to 1000 euros annual reimbursement for work-related training and courses, with potential for more based on individual needs and commitment.

• Wellness benefits: Gym membership to support your physical well-being.

• Vibrant company culture: Regular company events, including monthly city-wide gatherings, biannual company-wide adventures, and team-based activities twice a year.

• Collaborative environment: A flat hierarchy where you can freely communicate with anyone and make decisions quickly.

• Ambitious culture: Join a team of driven professionals who are committed to building a leading FinTech platform and shaping the future of finance.

Ready to make your mark in FinTech? Apply now!