Arts & Humanities Administrative Coordinator

Job Details

Job Location: Kansas - Olathe, KSPosition Type: Full Time

University Overview: 

MidAmerica Nazarene University (MNU) is a private, liberal arts university with a variety of undergraduate, graduate, and adult education programs, accredited by the Higher Learning Commission.  Located in the Kansas City metropolitan area, MNU seeks to educate students to serve with purpose within the educational context of the liberal arts, and a Wesleyan-holiness theological perspective.  MNU has an enrollment of approximately 1300 students with over half considered traditional undergraduate students.  For more information about MNU, see our website:  www.mnu.edu.

 

Position Description:

This position is a combination of general office coordination, and support responsibilities primarily for the Chair of the Department of Arts & Humanities and the faculty within. Duties include ongoing communication and assistance for the department chair, logistical support for departmental events and activities, and responsibility for organizing and maintaining records throughout the year. This position is the face of both the Department of Arts & Humanities and Bell Cultural Events Center, and as such must maintain a front desk presence, convey a professional and welcoming attitude to the public, communicate effectively and efficiently, work well under the pressures of time and demand, and prioritize effectively to ensure completion of projects in a timely manner.

 

Position Reports to:  Chair, Department of Arts & Humanities

Essential Duties and Responsibilities:

• Assist the department chair with administrative duties, including:
  • Communicate daily with department chair and manage their calendar, including scheduling appointments
  • Communicate as necessary with campus offices and departments
  • Act as a resource for department students and adjuncts
  • Prepare academic course schedule, maintain adjunct and faculty contract workbook, file adjunct contracts, manage adjunct hire documents, etc.
  • Revise music student handbook (annually), NASM Accreditation reports and annual HEADS report
• Assist the public, faculty, staff and students with inquiries via phone, e-mail or in person to both the Bell Center and department
• Organize scholarship audition days and coordinate all communications with prospective students, including the oversight of student worker help
• Prepare music forum programs and communicate with performers and faculty
• Maintain facility office supplies and assist with ordering music, supplies, equipment, and processing of VISA billing, invoices, requisitions and budget oversight.
• Record and archive minutes for department faculty meetings
• Assist with departmental travel arrangements (faculty and ensembles)
• Oversee department student workers and enlist student volunteers for department events and audition days
• Support recital and other department events
• Maintain accurate records of the department including syllabi collection, equipment management, faculty meeting notes, scholarship awards, department calendar, building and room access and key management, student files, creation and storage of performance programs, communication lists, accreditation and compliance documentation, and other duties as assigned by the department chair.
• Coordinate all scheduling for the department, including jury schedule, adjunct teaching studio schedule, group studio schedule, and additional academic room needs in communication with Bell Center coordinator and department chair
• Perform general office duties including mail, printing, answering phone
• Manage and oversee the MNU Community Arts Academy in coordination with the Department chair and Bell Center coordinator.
  • Process payment and billing collections
  • Coordinate schedule of lessons with instructors utilizing scheduling software
  • Communicate with instructors, students, and families regarding scheduling, payments, and general information
  • Maintain records, budgets, and data related to students and instructors in the academy
• Assist the Chair of the Friends of the Performing Arts organization
  • Scheduling and management of receptions and meetings
  • Working collaboratively with the Bell Center coordinator in printing and mailing tickets
  • Collaborate University Advancement regarding ongoing communication with members and prospective members
  • Maintain membership records and data

Qualifications

Qualifications/Skills Required:

A successful applicant will share the university’s mission of Christ-centered transformation, a commitment to excellence and innovation, and possess the following:

• Strong attention to detailed assignments with accuracy and clear organization
• Outstanding interpersonal skills and ability to relate to broad diversity of people
• Excellent written and oral communication skills
• Ability to work on several projects at once—multi-task
• Ability to work under pressure and handle highly confidential material
• Ability to prioritize in a self-motivated environment
• Ability and willingness to work a flexible schedule, including evenings and weekend events
• Understand and support the mission of MidAmerica Nazarene University
• Solid organizational skills

Education/Experience

• College degree preferred
• Experience and skill with software such as Microsoft Office suite
• Experience with music and theatre terminology preferred

Application: Please include the following documentation when applying:

• Letter of application (cover letter)
• List of professional references (minimum of 3 with phone number and email address included)
• Statement of Christian faith, including personal faith (approximately 1 page)

Questions regarding your application may be addressed to Abigail Harris, HR Specialist, at abrubaker@mnu.edu.  Question regarding the position may be addressed to Dr. Luke Johnson, Chair of the Department of Arts & Humanities at Ldjohnson@mnu.edu.

 

Review of applications begins immediately and will continue until the position is filled.

Statement of Faith: MidAmerica Nazarene University is an intentionally Christian Community and desires that all employees in positions of leadership reflect a foundational Christian position in word, attitude and action. While there is no predetermined length or format for the Personal Statement of Faith, the norm is a one or two-page narrative document describing the applicant’s central Christian beliefs, significant formative influences in the applicant’s Christian experience (e.g., religious experiences of conversion or the affirmation of one’s faith, one’s family and/or home life, spiritual aspirations), and ways in which the applicant’s faith is being demonstrated in daily patterns and practices.

 

MidAmerica Nazarene University is very much interested in reviewing applications from qualified members of traditionally underrepresented groups in America including women and racial and ethnic minorities. MidAmerica Nazarene University policy prohibits discrimination on the basis of race, gender, age, color, creed, national or ethnic origin, marital status, or disability in the recruitment and admission of students and in the operation of all university programs, activities, and services. Any concerns regarding discrimination on the basis of gender or disability should be addressed to the Human Resources Director.

 

*Christian faith and employment at MidAmerica Nazarene University: MidAmerica Nazarene University is an expression of the Church of the Nazarene. It reserves the right to prefer employees on the basis of religion (Title VII, Section 702-703, U.S. Civil Rights Act of 1964). Preferred candidates demonstrate a strong commitment to the Christian faith, active participation in a local church, and a philosophy of Christian higher education consistent with the Wesleyan tradition.