Executive Assistant & Office Administrator

About Texicare

Founded in 2023 as a mission-driven health affiliate of Texas Mutual, Texicare was created by a group of seasoned healthcare professionals, and is headquartered in Austin, Texas. 

Texicare is committed to changing the healthcare landscape by providing small businesses with innovative solutions that increase access to easy-to-use, more affordable, quality health care for Texans and their families. Texicare’s vision is to transform the healthcare ecosystem for the better, helping to create a healthier and happier Texas.  Our healthcare plans were designed to be used, to remove barriers to care, to truly make a difference in people’s lives. 

We’re looking for passionate, mission-driven individuals to join us in creating a healthier and happier Texas.

Position Summary

We are looking for a high-caliber Executive Assistant & Office Administrator who thrives on organization and seamless execution.  This role will report and provide support to the VP Line of Business in addition to the Chief Financial Officer and Chief Clinical Officer.  In this dual impact role, you will support our executives and be the face of our office environment. From mastering complex calendars to ensuring our physical space is ready and welcoming, your work will directly enable our executives to stay focused and our daily operations to run without a hitch. If you are a proactive communicator who takes pride in "owning" the details and creating a professional atmosphere, we want to meet you!

Essential Job Functions

In this role, you will:

• Provide administrative support to executives by:
• • Owning and optimizing complex calendars; prioritize meetings, resolve scheduling conflicts, and ensure time is aligned with the highest priorities.
  • Serving as the primary point of contact for internal and external stakeholders on behalf of executives.
  • Drafting, editing, and proofreading presentations, reports, and company-wide correspondence.
  • Coordinating all aspects of business travel, including air, hotel, and ground transportation.  Process expense reports.
  • Handling highly sensitive information (personnel, financial, and strategic) with absolute integrity and professional judgment.
  • Researching, compiling, and analyzing data for special projects. Track deliverables to ensure executive-led initiatives stay on schedule.
  • Assisting with routine business tasks and providing extra hands-on support for various departmental needs as they arise.
• Serve as the primary office administrator by:
• • Maintaining a clean, professional, and fully functional office environment, including conference room readiness.
  • Serving as the main point of contact for the property management company and third-party vendors (cleaning, repairs, security, and equipment maintenance).
  • Handling the logistics for in-house and off-site activities, including scheduling, catering, and on-site hosting for meetings or team events.
  • Tracking and ordering office stationery, breakroom supplies, and general equipment to ensure seamless daily operations.
  • Managing daily incoming and outgoing mail, packages, and deliveries.
  • Providing a professional and welcoming "first impression" for all visitors, guests, and candidates.

To be successful in this role, you must have:

• A high school diploma or any equivalent combination of education, training, and experience. 
• At least 2 years of experience as an executive assistant or similar role or any equivalent combination of education, training, and experience. 
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and other relevant software
• Strong organizational, time management, and problem-solving skills
• Ability to work independently and under pressure
• Attention to detail and accuracy
• Knowledge of the health insurance industry and its regulations
• Ability to work from our Austin, TX office 5 days a week

Benefits

• Automatic 4% employer contribution to retirement plan
• 401k plan with 100% match up to 6%
• Flexible time off for vacation, illness, etc.
• Nine paid holidays
• Day one health, Rx, vision, and dental insurance
• Life and disability insurance
• Flexible spending account
• Pet coverage and pet Rx discounts
• Free identity theft protection
• Free 2nd medical opinion service

Location

Texicare offers a flex-hybrid environment centered around collaboration and connection. All employees must reside in Texas. Team members living in the Austin area are expected to work from our office at least two days per week. Those based outside the greater Austin area may work remotely within Texas, with occasional travel to Austin as needed.

Texicare is an equal opportunity employer.