TCEQ - Executive Assistant II

Are you an experienced Executive Assistant, ready for a unique opportunity to grow with an environmental state agency? 

Join TCEQ! We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources.

YOUR FUTURE TEAM

As part of TCEQ Compliance and Enforcement, you would help ensure that those we regulate comply with the state’s environmental laws. See details about what we do.

This position is a member of our Beaumont regional office.

HERE’S WHAT YOU’LL BE DOING

• Coordinate and monitor the administrative staff and functions of the regional office to include work related to programmatic work (investigation reports, letters, mail), reception, human resources, payroll and timekeeping, training, and travel authorizations/vouchers.

• Draft documents, assign tasks, track due dates, and review final documents prior to Director signature. Draft and review correspondence, including correspondence from staff, assuring adherence to the agency’s correspondence style manual.

• Review and prioritize the Director’s correspondence and e-mail as necessary, ensuring matters of importance are brought to the attention of the Director or personally handling matters as appropriate. Develop and/or maintain filing systems; and make travel arrangements, and file for travel reimbursement. 

• Interpret agency rules, regulations, policies, and procedures and make decisions on administrative issues. Review and evaluate technical and program information and issues to brief and/or communicate with management regarding region activities.

• Advise and recommend solutions to management relating to administrative issues impacting the regional office. Plan and prepare special reports for management.

KEY QUALIFICATIONS

• Experience using Word, Excel

• Experience providing administrative support for an executive manager/director and/or professional staff. 

• Experience drafting, formatting, editing and preparing correspondence and/or reports.

• Experience coordinating schedules, meeting logistics (i.e., scheduling, preparation, invitations, travel, room reservations, etc.)

• Experience working with human resources procedures and confidential documents/information.

REQUIRED EDUCATION & EXPERIENCE

A Bachelor’s Degree and two years of full-time experience working in an office environment.

OR

Three years of full-time experience performing supervisory, managerial, professional or technical work which must include: analysis of work problems having an administrative aspect and interpretation of complex written material; or planning, organizing, and coordinating requirements for support services or program operations where a wide range of demands are involved, including interpretation of complex written material.

OR

Graduation from a standard senior high school or its equivalent plus seven years of full-time experience in an administrative capacity*.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

Employees in this classification series may research, work on, or have access to critical infrastructure, including but not limited to a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility. See Tex. Business & Commerce Code Section 117.001(2).  Accordingly, the ability to maintain the security or integrity of the infrastructure is a requirement to be hired for and to continue to be employed with TCEQ

TRANSCRIPT/ COLLEGE HOURS or COURSE WORK: 

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

CURRENT TCEQ EMPLOYEES

This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Executive Assistant II state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Executive Assistant II series.

Work Schedule

Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.

Individual and work group schedule determined by the TCEQ Beaumont Region Office.

BENEFITS

• Optional 401(k) and 457 plans

• Insurance: Health, Vision, Dental, and optional FSA

• Paid day(s) off from work on national holidays and holidays that the state observes

• Professional development opportunities

• Longevity pay based on your number of years working for the state

• Wellness Program and Activities

• Onsite Nurse Practitioner in HQ

• Work-Life Balance

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under ‘Occupational Category’ for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.