Administrative Assistant II

Genesis Logistics is Hiring! At Genesis Logistics, you will play a part in one of the world’s most essential industries. There has never been a better time to join Genesis Logistics. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include:  Payment processing, data collation and reporting, communication with internal and external vendors.

Position: Administrative Assistant II
Shift: Sat-Wed, Off Thurs, Fri, Start time TBD
Pay: $24.10 per hour

In addition to the general job description below, the ideal candidate may also possess the following skills:  Knowledge of office management systems and procedures, Excellent time management skills and ability to multitask and prioritize work, Attention to detail and problem-solving skills, Assist with company events for employees. Resourcefulness and Flexibility. Data reporting analysis a plus. A minimum of 6 months to 1 year payroll experience and using MS Excel, MS Word, MS PowerPoint and an email system. 

Be part of the world’s largest logistics company! Genesis Logistics has been certified as a Great Place to Work® and Top Employer in the US for the 3rd year in a row

- AFFORDABLE medical, dental, and vision coverage offered on your 30th day
- Paid vacation and holidays
- 401(k) with generous company match
- Tuition reimbursement program
- Excellent training and career advancement opportunities

Grow your skills. Shape your world

Role Purpose:

 

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

 

Key Accountabilities:

 

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

 

Required Education and Experience:

 

• Two years related experience
• High School Diploma or Equivalent, preferred

 

Our Organization is an equal opportunity employer.

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