Administrative Assistant

Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate teams that encourage collaboration in an inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. This commitment enables us to make a meaningful impact on our clients, communities, and the planet.
 What will you be doing at Woodard & Curran? The Administrative Assistant will provide administrative and clerical support to the Bradenton facility to ensure smooth and effective operations for the Water Reclamation Facility, lift stations, and collections system.In this role, you will perform a variety of technical, regulatory, and office support tasks requiring accuracy, independence, and the ability to develop work methods and sequences with minimal supervision. Performs related duties as assigned.

Responsibilities include:

• Serves as the initial point of contact for guests entering the facility and oversees entrance gate operation.
• Maintains guest Personal Protective Equipment (PPE) supplies and ensures availability for visitors, contractors, and vendors.
• Assists the Chief Operator in planning and organizing daily safety meetings and monthly SPARKS meetings, including documentation and attendance tracking.
• Maintains and distributes the On-Call list and updates changes in a timely manner.
• Ensures training records (e.g., confined space, CPR/First Aid, forklift, HAZWOPER) are complete and current.
• Manage the Computerized Maintenance Management System (CMMS) to track and coordinate maintenance activities and work orders. Schedule work orders and coordinate with relevant personnel to ensure timely execution and completion of tasks.
• Conducts annual reviews of Safety Data Sheets (SDS), Standard Operating Procedures (SOPs), and Job Safety Analysis (JSAs); updating records as necessary.
• Manage and order supplies, monitor inventory levels and coordinate timely deliveries.
• Coordinate with other corporate groups such as Accounting, Marketing, and Health and Safety to facilitate effective communication and collaboration.
• Assist with special projects as assigned, conducting research, analyzing data, and providing project support.
• Maintains filing systems and ensures recordkeeping compliance with federal, state, and local requirements, including Florida public records laws. Assist the manager in planning and implementing department programs, activities, and services as required.
• Request utility locate services through 811 prior to conducting any dig repairs or activities.
• Manage and provide necessary maps for water and sewer locates to technicians, contractors, and vendors, ensuring accurate and up-to-date information is available.
• Perform other related duties as required, which may include assisting with data entry, conducting research, and providing general administrative support.

What you need to Succeed:

• A positive and motivated attitude!
• Any combination of training and experience which will indicate possession of the skills, knowledge and abilities listed above.
• Experience providing administrative support for utilities is preferred.
• High school graduate or equivalent preferred with ability to carry out required tasks.
• Proficiency in Microsoft Office (Word (intermediate), Excel, PowerPoint, and Outlook).
• Experience in utilizing CMMS (Computerized maintenance management systems) a plus.
• Excellent verbal, written and interpersonal skills.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to work under pressure with competing demands.

Employee Support & Benefits
Retirement Savings:• 401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed
Time away from work:• Observed holidays: Choose up to 9 holidays to observe annually• Vacation: Accrued based on years of experience and calculated on hours worked• Sick time: Paid sick time for non-work related illness or injury.• Parental leave: Up to 80 hours of Paid Parental Leave for child bonding

Coverage and support for your needs and well-being:• Disability: Paid short and long term disability• Health: Medical plan options; plus dental and vision plans.• Life: Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life.• Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources.
Equal Employment OpportunityWoodard & Curran is an Equal Opportunity Employer. Individuals with Disabilities and Protected Veterans are encouraged to apply. We are committed to ensuring our employment practices are non-discriminatory and based solely on job-related factors.  
If you have a disability and need a reasonable accommodation to apply, please contact Beth Sweitzer.
Inclusion & BelongingWe welcome individuals from all backgrounds to apply, as we believe that different perspectives and experiences enrich our workplace and enhance our ability to serve our clients and communities effectively.
At Woodard & Curran, we are committed to fostering a respectful and inclusive work environment. We understand that the best solutions for our clients and communities come from a culture that nurtures the success and growth of all employees. As an employee-owned organization, our dedication to fostering growth, access and opportunity empowers us to serve our clients effectively and advance our mission of making a positive impact on the world. Our success is rooted in supporting our team members to reach their full potential, enabling us to deliver the most innovative, sound and effective solutions to improve our communities around us.
Non-Solicitation Disclosure:Please be advised that we do not accept unsolicited resumes or candidate submissions from recruitment agencies. Any resumes or candidate profiles submitted without a signed contract in place will be considered unsolicited and will not be eligible for any referral fees. Recruitment agencies must have a valid, signed agreement with our company prior to following the submission process to consider potential candidates.