Executive Assistant

Purpose

The Executive Assistant provides direct administrative and strategic support to the Chief Executive Officer (CEO) and the Board of Directors. This role manages complex calendars, correspondence and scheduling; prepares and organizes executive and board materials; coordinates executive-level cross-departmental communication; and supports special projects and initiatives led by the CEO and broader executive team. The Executive Assistant will work as a key liaison between the CEO, Board of Directors, executives, employees, the community, governmental, and elected officials while maintaining confidentiality, integrity, and professionalism.

Health, Wellness & Retirement benefits: 

• Medical, dental & vision insurance 
• Paid time off & paid holidays  
• Retirement with contribution match 
• Life & AD&D, pet insurance  
• Employee assistance program, & more!  

Compensation:

• The target wage range for this position is $37.22 per hour to $45.54 per hour.
• Final offers are individually based on various factors, including skill set, years of experience, location, qualifications, work schedule and other job-related reasons.

Key responsibilities:

• Provide executive level administrative support to the Chief Executive Officer (CEO).  This includes daily and routine administrative assistance.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, minutes, and presentations.
• Ensure the CEO is briefed and prepared for meetings and engagements.
• Ensure timely follow-up on action items and commitments.
• Assist with special projects and strategic initiatives as directed by the CEO.
• Track progress on organizational goals and prepare status reports for the CEO and Board.
• Conduct research and compile data to support decision-making.
• Coordinate Board activities with guidance from the CEO.  Develop and prepare meeting agendas and packet, prepare resolutions and minutes, manage board communications, track follow-up items, and ensure governance materials are accurate and up to date.
• Maintain accurate governance files and documents including: Articles of Incorporation, Bylaws, minutes, and various corporate and organization records.
• Plan and coordinate meetings, retreats, travel, and special functions. Compile and prepare materials, coordinate facilities, meals, technology needs, onsite support, and other logistics.
• Support executive level coordination by tracking executive deadlines, gathering and synthesizing information, preparing briefing materials, and ensuring timely completion of tasks.
• Facilitate effective information flow between the executive leadership team and other stakeholders, representing the CEO with professionalism and discretion.
• Draft, edit, and proofread executive correspondence, presentations, reports, and other documents with a high level of accuracy and clarity.
• Anticipate needs, identify potential issues, and proactively resolve administrative challenges to support the CEO.
• Serve as cost center manager for Board and Executive budgets.

KEY SKILLS, KNOWLEDGE, & ABILITIES

Required for this job:

• Ability to communicate respectfully and with people of varied racial, education and socio-economic backgrounds.
• Demonstrated ability to maintain confidentiality.
• Exercise independent judgment and make appropriate decisions in the routine conduct of business.
• Strong organizational skills, including the ability to set up and maintain organized and efficient office systems.
• Ability to manage multiple priorities under tight deadlines.
• Excellent written and verbal communication skills.
• High proficiency with Microsoft Office software of products including:  Word, Excel, PowerPoint, and Teams.
• Ability to be detail-oriented, multi-task, organize, problem solve and to follow up on tasks.
• Ability to display consistent professional and ethical conduct.
• Ability to read, write and communicate in English and understand basic math
• Ability to learn from directions, observations and mistakes and apply procedures using good judgment.
• Ability to demonstrate predictable, reliable and timely attendance.
• Must be able to abide by HIPAA laws and NCH’s policies

Preferred for this job:

• Familiarity with Federally Qualified Health Centers or Community Health Organizations.
• Experience working with Boards of Directors and understanding of governance practices.
• Project Management Experience
• Ability to effectively perform job duties under high levels of activity, variety of conditions and restraints.
• Ability to be a system thinker.

Core Competencies:

• Professionalism and integrity
• Strategic thinking and problem-solving
• Relationship building and collaboration
• Adaptability and resilience

About Neighborcare Health:

Since 1968, Neighborcare Health has been removing barriers to health care for our neighbors. We believe everyone deserves a place to call their health care home, where a team of medical, dental and mental health professionals work in collaboration with each patient to develop a personal health improvement plan.

We are one of the largest providers of primary medical, dental and behavioral health care services in the Seattle area serving low-income and uninsured families and individuals, seniors on fixed incomes, immigrants, and people experiencing homelessness. Each year we care for nearly 60,000 patients at our nearly 30 non-profit medical, dental and school-based clinics. We ask everyone to pay what they can, but no one is turned away due to inability to pay.

Our clinics are located in neighborhoods where health disparities are the greatest, and our care teams, who speak over 55 languages and dialects, are as diverse as our patients. No matter who you are, or where you come from, regardless of your insurance, income or immigration status, you are welcome at Neighborcare Health.

Learn more about us here.

Full job description will be provided during the interview process