Entry Level Administrative Assistant

Application Deadline: 20 February 2026

Department: Construction and Skilled Trades

Employment Type: Full Time

Location: Out of County

Compensation: $21.73 / hour

Description

• Administrative Support
  • Maintain and update spreadsheets, databases, and digital files for tracking member information, leave balances, and other records.
  • Prepare reports, correspondence, and meeting materials for union officers and committees.
  • Ensure accuracy and timely completion of scanned and uploaded documents.
• Public & Member-Facing Duties
  • Serve as a first point of contact for members, contractors, and the public, both in person and over the phone.
  • Provide courteous, accurate, and timely assistance with inquiries.
  • Support communication efforts by managing the administrator email inbox, directing messages, and ensuring responses are provided promptly.
• Organizational Skills
  • Coordinate schedules, appointments, and meeting logistics as assigned.
  • Assist in cross-training efforts to ensure continuity of office functions.
  • Help maintain orderly and efficient office systems to support staff and membership needs.

Key Responsibilities

• High school diploma or equivalent required; associate’s degree or higher preferred.
• Previous administrative, bookkeeping, or office support experience strongly preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and general computer literacy.
• Strong organizational and time management skills with the ability to balance multiple priorities.
• Excellent written and verbal communication skills.
• Ability to interact professionally with union members, contractors, and the public.
• Commitment to confidentiality, accuracy, and teamwork.
• Understanding of and respect for the values and mission of organized labor, particularly the International Brotherhood of Electrical Workers.
• Bilingual (Spanish/English) speaking preferred

Skills, Knowledge and Expertise

• Competitive salary commensurate with experience.
• Very good benefit package, including health insurance, pension, and paid leave.
• Opportunity to contribute to and support the membership of IBEW Local 24.

• Full-time, in-office position.
• Standard office hours, with occasional evening or weekend assignments for union meetings or events