Executive Assistant

Description

ABOUT US

Headquartered in Lexington, KY, Associations International (AI) is an award-winning, client-focused association management company serving both domestic and international associations. We partner with volunteer leaders to build extraordinary communities and bring our clients’ missions to life. 

ABOUT THE ROLE

We are seeking an Executive Assistant to support our client, the International Coaching Federation, specifically within its Credentialing & Standards division.   This role provides high-level administrative and coordination support to the Vice President and serves as a key liaison for board, committee, and volunteer activities. The ideal candidate is highly organized, proactive, and comfortable supporting senior leaders in a fast-paced, global environment. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide executive-level administrative support to the Vice President of Credentials & Standards
• Coordinate communications, meetings, and logistics for the Board of Directors and committees (virtual and in-person)
• Prepare agendas, capture and distribute meeting minutes, and track action items
• Maintain official records, files, and organizational documentation
• Coordinate travel, process expense reports, and support AP/AR and credit card reporting
• Support board nominations, elections, and volunteer engagement efforts
• Manage data reports, dashboards, and routine operational metrics
• Serve as a trusted liaison between staff, volunteers, and leadership

Requirements

• Associate or bachelor’s degree
• 2–3 years of administrative or executive support experience
• Exceptional organization, attention to detail, and time management skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and virtual meeting platforms (Zoom, etc.)
• Ability to manage multiple priorities independently and maintain confidentiality
• Experience supporting boards or volunteers in an international or nonprofit setting preferred
• Interest in or exposure to coaching or credentialing environments a plus
• Occasional domestic and international travel may be required

Why Join Associations International?

• Flexible Work: This role will have the flexibility to work mostly remotely, hybrid, or in office, but will need to be local to Lexington and able to come in for mailings, meetings, and administrative functions. 
• Award-Winning Culture: Best Places to Work in Kentucky (since 2012)
• Competitive Compensation: Based on experience
• Purpose-Driven Work: Support global associations making an impact

Associations International is an equal opportunity employer. If you need assistance applying, please contact HR at 859-219-3567.