Reporting to the Director of Sales , the essential responsibilities and duties of the position include, but are not limited to:

Managing and tracking incoming telephone, email, and online sales inquiries directing to the appropriate Sales Manager
Checking availability for both guest rooms and function space
Under direction from the Sales Managers, creating proposals and estimates and preparing formal contracts based on individual client’s needs
Blocking guest rooms and function spaces in property management software
Making reservations for dining outlets arranged as part of client’s booking
Consulting General Manager, Conference Services and Chef for unique requests and pricing
Copying and distributing all pertinent data concerning booked activities to appropriate departments
Managing follow-up correspondence requests for both proposals and contracts
Scheduling and conducting site inspections with prospective wedding clients
Preparing a variety of weekly and monthly Sales reports
Maintaining Sales collateral and creating and updating Power Point presentations for Sales and Conferences department
Attending weekly Sales and Conferences meeting, communications meeting and monthly Health & Safety meeting
Providing administrative assistance as required to Sales Managers and Director of Sales and Marketing
Additional related tasks as assigned

Post-secondary education in business is an asset
Minimum 1 year of experience performing administrative work
Previous hospitality experience
Strong computer skills with competency in Microsoft Excel, Word and Outlook
Excellent verbal and written communication skills
Demonstrates high attention to detail
Self-directed and efficient with excellent time management skills
Excellent organizing skills with the ability to successfully manage multiple tasks simultaneously
Capable of working effectively while under pressure

Sales Coordinator