Senior Litigation Legal Secretary

A highly respected Newport Beach law firm is seeking an experienced and knowledgeable Legal Secretary to support 2–3 litigation attorneys. This is an excellent opportunity to join a collaborative team representing both nationally recognized corporations and innovative emerging companies.

The ideal candidate will have extensive litigation experience, exceptional attention to detail, and the ability to independently manage a broad range of legal administrative responsibilities.

Responsibilities

• File and serve pleadings in California state court, federal court, appellate forums, and arbitration proceedings
• Proofread and edit pleadings, discovery, correspondence, and legal documents, including creating tables of contents and tables of authorities
• Assist in the preparation of pleadings, motions, discovery, and other litigation-related documents using established forms and precedent
• Serve discovery requests, discovery responses, deposition notices, objections, and document productions
• Process and circulate documents received from courts, clients, opposing counsel, and other parties
• Coordinate calendaring requests with docketing personnel
• Reserve hearing dates and schedule court reporters when needed
• Enter and revise attorney time entries in accordance with firm guidelines
• Schedule depositions with court reporters and videographers and process transcripts upon receipt
• Download, organize, and save incoming case documents
• Prepare check requests, vouchers, invoices, and reimbursement requests
• Open and close matters in accordance with firm procedures
• Assist with client billing and facilitate client payments
• Coordinate client meetings, business development meetings, and MCLE programs

Requirements

Qualifications

• Minimum of 7 years of Legal Secretary or Legal Assistant experience
• Significant experience supporting attorneys in a heavy litigation environment
• Strong knowledge of California civil litigation procedures, court rules, and filing requirements
• Ability to exercise sound judgment and work independently
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment

Technical Skills

• Advanced proficiency in Microsoft Word, Outlook, and Adobe Acrobat
• Experience with iManage and TABS is highly preferred

Benefits

Work Environment

This position offers a hybrid schedule. During the initial onboarding and training period, candidates should expect to work primarily in-office to ensure successful integration into the firm's systems, procedures, and workflows. Following training, employees will transition to a hybrid schedule that includes at least one day per week in the Newport Beach office.