Office Manager (H/F) - Student Job - Brussels (12 mois)

We are looking for a dynamic and proactive Office manager to manage daily office operations, support HR processes, and organize internal events for our Belgium team. This is a multifaceted role that requires excellent organizational skills, attention to detail, and a hands-on attitude.

Key Responsibilities:

Office Management:

• Manage office supplies, groceries, deliveries, and facility maintenance.
• Manage office spaces and tidyness.
• Coordinate with suppliers, contractors, and building management when needed.
• Oversee incoming and outgoing post and couriers.
• Handle general administrative tasks, including invoicing follow-up and vendor communication.
• Assist the HR team in Paris

Event Planning:

• Organize internal team events, such as a Team lunch every thursday and one Afterwork event per month.
• Manage logistics and budgets for team-building activities and celebrations.

Logistics & Coordination:

• Coordinate travel bookings and accommodation for visiting other offices.
• Support international colleagues with logistics when visiting the Brussels office.
• Follow up on office-related invoices, utilities, and service contracts.

Requirements

• Excellent organizational and multitasking abilities.
• Strong communication skills in English and French.
• Proficient in Microsoft Office and basic tools like Slack, Google Workspace, or similar.

Benefits

• A dynamic and international work environment.
• Autonomy and ownership of your tasks.
• Opportunities to organize creative and engaging events.
• A supportive and friendly team atmosphere.
• Advantages like food cheques.

What We Expect:

• A weekly commitment of 12 working hours, for at least one year.
• Physical presence at the Brussels office.
• Working hours to be distributed between Tuesday, Wednesday, and Thursday.
• Thursday attendance is mandatory.