Spring Oak Management is seeking a hands-on Purchasing Manager to oversee purchasing, purchase approvals, vendor pricing, bids, contract reviews, negotiations, software management, and procurement reporting across multiple locations.

This is a senior purchasing role with responsibility for procurement strategy, vendor management, purchase approvals, reporting, bids, market baskets, and contract negotiations.

A major part of this role is managing our procurement software, On Care / Procurement Partners, including purchase approval workflows, vendor catalogs, item setup, pricing, reporting, and overall system accountability.

This role is heavily focused on dietary, food service, equipment, and operational purchasing. It is a strong fit for candidates with experience in restaurants, hotels, hospitality, food service, healthcare, senior living, supply chain, or multi-site operations.

The ideal candidate is organized, analytical, strong with Excel and software systems, comfortable working with vendors, and able to use purchasing data to improve pricing, approvals, consistency, and cost control.

### Responsibilities

Oversee purchasing and procurement processes across multiple locations

Manage purchase approvals through On Care / Procurement Partners

Maintain procurement software workflows, vendor catalogs, item setup, pricing, and reporting

Review purchase requests for accuracy, pricing, budget alignment, and proper approvals

Manage vendor relationships and hold vendors accountable to pricing, service, and delivery expectations

Gather bids and compare market baskets for food, dietary supplies, equipment, services, and special projects

Review vendor contracts, pricing agreements, and contract terms

Negotiate pricing, rebates, contract terms, and service expectations

Prepare procurement reports and present findings to leadership

Provide monthly reports to communities on budget vs actual spend as well as spend and inventory analysis to identify areas for improvement

Track purchasing trends, approval patterns, cost analysis, and cost-saving opportunities

Work closely with operations, finance, and location-based teams to support purchasing needs

### Qualifications:

Procurement, purchasing, vendor management, food service, hospitality, supply chain, or operations experience required

Experience in restaurants, hotels, hospitality, healthcare, senior living, food service, or multi-site operations required

Experience with food purchasing, equipment purchasing, inventory control, cost analysis, vendor contracts, procurement reporting, or purchasing systems required

Excellent Excel skills required

Strong negotiation, communication, and follow-through skills

Ability to review contracts, pricing data, reports, purchase requests, and purchasing trends

Highly organized with strong attention to detail

Comfortable working directly with vendors, leadership, finance, operations, and local teams

Ability to work full-time in person from our Wall, NJ office

### Schedule

Monday to Friday, full-time, in person. Wall New Jersey

What We Offer

Health benefits
Paid time off
401k
Extra floating holidays
Shortened workday on Fridays
Opportunity to work directly with senior leadership
Visible role with the ability to impact cost control, purchasing strategy, and procurement systems

About Spring Oak Management

Purchasing Manager – Procurement & Vendor Management

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Job details

Spring Oak Senior Living