Accounting Operations Projects Coordinator

Job Description

We’re looking for an Accounting Operations Projects Coordinator in our Tallinn office! Wise is growing fast, and our Accounting Operations teams (AP, AR and Payments) need change delivered in a way that’s scalable, controlled and adoptable.

In this role, you’ll coordinate the operations side of a portfolio of improvement projects. We have implementation teams to build/configure solutions — your job is to make sure the operational reality is captured correctly and that changes land well in the teams: clear processes, ready people, tested changes, and audit-ready documentation.

You’ll work closely with AP/AR/Payments teams, implementation/delivery partners (e.g., Product/Engineering/Systems teams), and process/control owners to ensure changes are workable, controlled, and adopted.

Here’s how you’ll be contributing to the Accounting Operations team:

• Own Accounting Operations delivery & coordination: Be the day-to-day Accounting Operations delivery coordinator for multiple parallel AP/AR/Payments initiatives; represent operational teams as the main point of contact for implementation partners, and bring structure and delivery hygiene (scope, timelines, dependencies, decision logs, risks/blockers).
• Support leadership prioritization: Provide clear structure, data-backed recommendations, and input for prioritization of the improvement backlog based on impact, risk, and capacity (prioritization decisions sit with leadership).
• Turning change into something teams can run: Translate operational needs into clear requirements and workable process designs (including handoffs and exception paths); drive and maintain documentation like SOPs, process maps, RACIs, and checklists.
• Coordinate UAT & adoption: Manage Accounting Operations-side UAT (test approach, cases, evidence, sign-offs, and go/no-go readiness) while coordinating training, comms, rollout support, and hypercare routines so teams adopt changes confidently.
• Keeping us controlled and audit-ready: Partner with process/control owners to ensure changes meet control expectations (approvals, audit trails, SoD, evidence retention), support tracking of agreed actions from testing/incidents, and help embed practical, "right-first-time" controls that don't break the flow of work.
• Measuring improvements: Help define and track operational KPIs (e.g., cycle time, exceptions, reconciliation breaks, backlog health) and coordinate post-implementation reviews with Accounting Operations teams to see if we got the outcome, what's next, and what can be reused.

Qualifications

• You're placed in Tallinn, and have a right to work here (we won't be able to support with relocation and visas for this role).
• You've experience in Accounting Operations and/or Accounting Operations project coordination (AP/AR/Payments experience strongly beneficial) - you've at least 2 years of experience in this area.
• You have demonstrable project management experience, with a proven track record of executing or coordinating projects end-to-end.
• You have strong delivery fundamentals: planning, prioritisation support, dependency management, and stakeholder management.
• You have a proven ability to document and standardise processes (SOPs, workflows, checklists)
• You have a practical understanding of operational risk/internal controls (approvals, audit trails, SoD, evidence) and how to translate them into day-to-day workflows.
• You've experience coordinating UAT with clear test cases, evidence, and sign-off expectations
• You have experience in project management methodologies.
• You have clear written communication — you can turn messy input into a plan teams can follow
• You're comfortable working with data in spreadsheets to support prioritisation, tracking and impact measurement.

If you're interested in the position please apply by submitting your CV in English by the 30th of June EOD.

Additional Information

For everyone, everywhere. We're people building money without borders  — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.