Shift: (Part-Time) Monday- Friday, 8am- 12pm (20 hours per week)

Essential Duties and Responsibilities:

Greet visitors, manages site visitor logs and organizes and distributes in-coming mail.
Stock office with office supplies, snacks and beverages and work to ensure a pleasant working environment for all employees.
Maintains company organizational charts.

Provides administrative support for onboarding site new hires such as calendaring onboarding sessions and distributing new hire swag bags.
Updates site security badge management system.
Provide administrative support to the onsite activities team by assisting with event set-up and clean up and outside catering or vendor coordination.
Primary point of contact for on-site meetings including coordinating meeting location and catering
Responsible for supporting office administrative tasks such as expense reports for department heads and office supply purchasing and any other tasks on an as needed basis.
Purchasing and Accounting Support: request PO’s in Coupa purchasing software platform.
Primary point of contact for external office contractors, cleaners and suppliers for scheduled maintenance
Demonstrates and promotes the company vision
Regular attendance and punctuality
Provides cross-functional support to EHS/Facilities
Performs other duties as assigned
Adheres to site environmental health and safety (EHS) requirements

2+ years of office administration experience handling administrative, accounting and office management related tasks.
High school diploma.
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

What we offer:

Excellent full time benefits including comprehensive medical coverage, dental, and vision options
Life and disability insurance
401(k) with company match
Paid vacation and holidays

All your information will be kept confidential according to EEO guidelines.

Office Manager/Administrative Assistant