PE - Administrative & Accounting Assistant

We're hiring on behalf of a well-established home services company looking for a long-term team member to take ownership of their back-office operations and free up the in-house team to focus on growth.

The Role

This is primarily an accounting and administrative role for someone who is detail-oriented, organized, and takes pride in keeping the books and back office running cleanly. You'll be embedded in the day-to-day operations of a busy field services company — managing invoices, supporting bookkeeping, maintaining CRM records, and making sure nothing falls through the cracks administratively.

This is a long-term position. We're looking for someone who wants to grow with a team, not just fill a seat.

Key Responsibilities

Bookkeeping & Billing (Primary Focus)

• Call field technicians daily to capture accurate labor hours and materials used on each job
• Build time & material invoices in QuickBooks per completed project phase
• Apply correct markup to verified material costs
• Cross-reference supplier purchases (Roberts, DSG, Menards, Home Depot) to ensure nothing goes unbilled
• Support general bookkeeping tasks alongside the internal team
• Maintain accurate job-level P&L tracking

Administrative & CRM Management

• Maintain CRM pipeline in GoHighLevel — update stages, notes, and contact records accurately
• Triage inbox and flag urgent items for the team
• Schedule and confirm appointments, estimates, and inspections
• Coordinate handoffs between the office and field team
• Keep all records clean, current, and organized

Permits & Inspections Support

• Pull required permits 1–2 weeks ahead of scheduled work phases
• Schedule city inspections and confirm field lead availability
• Log permit details and notify the team of confirmed windows

Pipeline Oversight (Administrative)

• Monitor the CRM pipeline for stalled proposals and flag for follow-up
• Send professional follow-up emails and occasional calls on pending bids — low volume, no cold calling
• Keep the pipeline accurate so the team always knows where every job stands

Requirements

• 2+ years in bookkeeping, accounting support, or administrative operations

• Experience with QuickBooks or a similar invoicing/accounting tool — required
• CRM experience
• Strong written and spoken English — professional and confident
• Comfortable making occasional outbound calls in English when needed
• Highly organized, reliable, and consistent — this is a long-term role

Nice to Have

• Background supporting field service, trades, or home services businesses
• Experience with permits, scheduling, or billing workflows in a service-based company

Benefits

• Salary: up to S/3,000 based on experience

• Employment contract from day one + full Peruvian legal benefits (CTS, vacaciones, gratificaciones)
• Private health insurance (EPS)
• Modern office in San Isidro's financial district
• Direct, long-term relationship with your U.S. client

Why MOD? One client. One relationship. You're not a seat in a campaign — you're a direct extension of a U.S. business that knows your name, values your work, and is built for the long term.

This company is made up of genuinely good people who are investing in a long-term solution — not a quick fix.