PE - Executive Administrative Assistant (Startup | CEO Support)

We're hiring on behalf of an early-stage healthcare technology company building solutions for medical workflows. This is a high-trust, high-access role for someone who thrives in fast-moving environments and takes ownership without being micromanaged. You'll be the CEO's right hand — keeping the inbox and calendar under control, maintaining HubSpot, tracking deals and trial accounts through the pipeline, and following up with clients post-demo to drive conversions. You'll also serve as the first point of contact for inbound support and accounts in trial or onboarding.

If you're a systems-minded operator who captures things fast, follows through on everything, and brings structure to chaos — this role was built for you.

Key Responsibilities

Executive & Admin Support

• Manage CEO inbox and calendar — flag priorities, draft responses, schedule meetings and demos
• Capture action items in real time; maintain SOPs and internal documentation

CRM & Pipeline (HubSpot)

• Log contacts, create deals, and keep pipeline current
• Monitor trial accounts and follow up to drive conversion to paid

Client Communication & Support

• Handle inbound support inquiries
• Follow up post-demo and post-sales call; support trial and onboarding accounts

Operations

• Coordinate across CEO, co-founder, and dev team
• Light project management and ad hoc tasks as the business evolves

Tools: HubSpot, Google Workspace, Slack, Google Voice, Zapier, Claude AI, Meta/LinkedIn

Requirements

• Experience: 3–5 years of verifiable experience as an Executive Assistant, Business Support, or Administrative professional.
• Stability: A direct and progressive work history over the last 3 years with no more than 3 different employers.
• English Proficiency: Clear, professional spoken and written English (C1-C2 level) for internal and vendor communication.
• Tech Savvy: Proficient in Google Workspace and highly comfortable learning new AI tools for automation.
• CRM: HubSpot experience — required.
• Organizational Skills: Exceptional attention to detail and the ability to manage a high transactional load independently.
• Schedule: Full-time availability aligned with U.S. business hours.

Benefits

• Competitive Compensation: Full-time contract with all legal benefits (CTS, Gratificación).
• Healthcare: Full private health insurance coverage through RIMAC EPS.
• Training: Ongoing development in AI-enhanced productivity and international business operations.